Creatio is hiring a Corporate Visa and Travel Specialist to coordinate our global visa processes and international business travel. You will play a key role in ensuring our employees have smooth, compliant, and efficient travel and immigration experiences, supporting our fast-paced, multinational tech environment.
What You'll Do
- Manage end-to-end visa processes, including applications, renewals, and closures across multiple jurisdictions.
- Handle complex and non-standard visa cases globally.
- Liaise directly with embassies, consulates, and visa centers regarding applications and requirements.
- Monitor visa regulations and immigration policy updates across different countries and assess their impact.
- Prepare and review visa documentation and application packages.
- Support employees applying for visas outside their country of citizenship.
- Maintain internal visa documentation and ensure compliance with immigration requirements.
- Organize and coordinate international business travel, including flights, accommodation, transfers, and travel insurance.
- Work with corporate travel booking systems such as Navan or similar platforms.
- Handle flight changes, cancellations, rebooking, and travel disruptions.
- Optimize travel costs while ensuring efficient travel arrangements.
- Support urgent and executive-level travel requests.
- Coordinate group travel arrangements for company events, conferences, or business meetings involving employees traveling from multiple countries.
- Prepare travel and visa arrangements for groups of employees attending the same international event.
- Ensure smooth coordination of travel logistics across multiple locations and time zones.
- Provide travel guidance and support to employees before and during international travel.
What We're Looking For
- 3+ years of experience in global visa processing, corporate immigration, or corporate travel coordination.
- Proven experience handling multi-country visa cases.
- Strong knowledge of US, UK, Australian, Canadian, and Schengen visa frameworks.
- Experience interacting directly with embassies, consulates, and visa centers.
- Deep understanding of immigration legislation and compliance.
- Experience organizing international business travel (flights, hotels, transfers).
- Experience using corporate travel booking systems (Navan or similar).
- Exceptional organizational and problem-solving skills.
- Ability to operate in a fast-paced, multinational tech environment.
- English level B2+.
Nice to Have
- Experience supporting a fast-scaling international tech company or multinational organization.
- Experience managing high-volume global visa operations.
- Experience coordinating group international travel for events or conferences.
- Strong working knowledge of immigration systems in the US, UK, Australia, Schengen Area, Middle East, and LATAM.
- Experience supporting executives and C-level travel and visa needs.
- Additional languages are a plus.
Technical Stack
- Navan or similar corporate travel booking systems.
Team & Environment
You'll be joining the Corporate Travel team within our HR Operations department.
Benefits & Compensation
- Multiple medical insurance options.
- Competitive pay for all team members.
- Paid leave options for life events, sickness, and more.
- A remote-first hybrid model with regular meetings in one of five hubs worldwide.
- A vibrant corporate life with online and offline events, sports competitions, art masterclasses, and parties.
- A modern and welcoming hub in the Warsaw city center for collaboration or focused work.
Work Mode
This is a hybrid role based in Warsaw.
Creatio is an equal opportunity employer.
