Athena Actuarial Consulting is looking for a Business Development Coordinator to support and strengthen business development operations at our growing, mission-driven firm. This role focuses on execution, coordination, and continuous improvement across leads, proposals, pipeline, and pursuit operations, reporting to the Chief Strategy Officer.
What You'll Do
- Manage proposal timelines, calendars, and submission logistics across pursuits.
- Coordinate with cross-functional contributors to assist with timely and high-quality submissions.
- Draft and assemble proposal content, coordinate reviews, and manage version control.
- Maintain and improve proposal templates, content libraries, and past performance materials.
- Support pursuits involving GSA Schedule usage and applications (including OASIS+).
- Maintain the firm’s CRM system, ensuring opportunities, contacts, and pursuits are accurate and current.
- Track lead and pipeline activity, next steps, and follow-ups to ensure consistent execution.
- Prepare pipeline and pursuit reporting for leadership review.
- Support account follow-ups and pursuit metrics tracking.
- Review various proposal subscriptions for future and active bids.
- Support the CSO with day-to-day business development and sales operations.
- Assist in preparing pitch decks, pursuit materials, and scheduling client meetings.
- Identify opportunities to streamline BD processes and improve tools, templates, and workflows.
- Help implement and reinforce consistent BD practices as the department grows.
- Adjust priorities as needed to support both long-term goals and quick-turn opportunities.
- Coordinate with CSO and marketing team on campaigns and activities as needed.
What We're Looking For
- 3–5 years of experience in business development coordination, proposal operations, sales operations, or similar roles.
- Experience supporting complex proposals, preferably in public-sector or professional services environments.
- Hands-on experience with CRM systems (HubSpot, Salesforce, or similar).
- Strong organizational and project management skills with attention to detail.
- Ability to manage multiple deadlines and shifting priorities.
- Clear written and verbal communication skills.
- Proactive mindset with the ability to suggest improvements and operate independently.
- Comfort working in a small, growing organization.
- Confidence engaging with external partners, executives, and potential clients.
- Self-starter who thrives in ambiguity and adapts quickly to changing priorities.
- Ability to work independently.
- Demonstrated alignment with Athena’s mission and collaborative values.
Nice to Have
- Experience in government contracting.
- Experience at a professional services firm (of any size).
- Familiarity with GSA Schedules, OASIS+, or similar contract vehicles.
- Experience supporting healthcare, Medicaid, pension, or other benefit programs.
- Familiarity with proposal processes and persuasive writing for public sector clients.
- Bachelor’s degree preferred; Associate’s degree accepted. Candidates with relevant experience who do not hold a degree are also encouraged to apply.
Technical Stack
- CRM systems (HubSpot, Salesforce, or similar)
Team & Environment
You'll join a small, growing organization within the business development department, reporting directly to the Chief Strategy Officer (CSO).
Benefits & Compensation
- Paid Time Off & Holidays
- Medical Coverage — 100% Employer-Paid Employee Premium
- Dental & Vision Coverage
- Short- and Long-Term Disability Insurance
- Paid Parental Leave
- Life Insurance
- 401(k) with Employer Match
- Annual Bonus Opportunity
Work Mode
This is a hybrid role. The preferred location is Washington, DC, but remote candidates will be considered.
We are proud to be an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, gender identity or expression, sexual orientation, age, disability, or any other legally protected status.
