Brooklynn is looking for a Bookkeeper + Project Cost Controller to manage end-to-end bookkeeping, invoice management, and real-time project cost tracking for our Australian construction and property development business. In this hybrid role, you will work directly with the CEO and CFO to maintain accurate financial data across all projects.
What You'll Do
- Maintain accurate financial records in Xero.
- Receive invoices via a dedicated email address, enter them immediately, and organize them by project.
- Track accounts payable and receivable.
- Process receipts, payments, reimbursements, and loan payments.
- Reconcile bank and credit card statements weekly.
- Assist with payroll preparation and expense management.
- Prepare client invoices as needed.
- Maintain organized digital filing of all financial documents.
- Track and update weekly cashflow: cash in, cash out, upcoming liabilities, loan repayments.
- Maintain live budgets for every project.
- Track all spending per project and compare actual vs budget.
- Record every cost item against the correct project code.
- Provide weekly summaries showing total spent, total committed, remaining budget, forecasted cost to complete.
- Flag discrepancies or unusual spending.
- Support preparation of project cost reports for management.
- Prepare weekly, monthly, and quarterly financial reports.
- Compile cashflow reports for CEO/CFO.
- Provide clear explanations for variances.
- Support internal and external audit requirements.
- Ensure accuracy and compliance with accounting standards.
- Reduce the CFO’s administrative load.
- Provide real-time updates on company and project finances.
- Respond quickly when financial information is required.
- Complete tasks outside standard hours if urgently required.
What We're Looking For
- Strong Xero experience is mandatory.
- Strong Excel/Google Sheets skills.
- Highly reliable and accountable.
- Strong attention to detail and accuracy.
- Ability to manage multiple projects at once.
- Confident working independently with minimal supervision.
- Proactive in identifying financial issues.
- Comfortable working Sydney hours and meeting deadlines.
- Direct and clear communicator.
- Calm under pressure.
- High integrity and confidentiality.
- Long-term commitment — not suited for job-hoppers.
- Enjoys creating order, structure, and efficient systems.
- Must be available for full-time work during Sydney business hours.
Nice to Have
- Experience with Australian bookkeeping.
- Understanding of payroll systems.
- Familiarity with AASB or Australian taxation.
- Experience in GAAP is acceptable if no AASB background.
Technical Stack
- Xero
- Excel/Google Sheets
Team & Environment
You will support the CFO and CEO directly, reporting to both.
Benefits & Compensation
- Compensation: $1,500-$2,500 AUD/Month
Work Mode
This is a hybrid role. You must be located in the Philippines for remote work.
Brooklynn is an equal opportunity employer.
