Pearl Talent is seeking a Bilingual Executive Assistant (Spanish/English) to provide high-level administrative and operational support to founders, CEOs, and senior leadership teams. This role combines traditional executive support with cultural fluency to bridge communication across English and Spanish-speaking markets, enabling seamless coordination with partners, clients, and team members globally.
What You'll Do
- Manage executive calendars, inboxes, and priorities across English and Spanish communications.
- Draft, translate, and proof professional correspondence in both English and Spanish.
- Prepare meeting briefs, agendas, and follow-ups for English and Spanish-speaking stakeholders.
- Coordinate meetings with internal and external stakeholders across multiple time zones and languages.
- Provide informal translation support for emails, documents, and verbal communications as needed.
- Maintain dashboards and documentation in project management tools like Notion and Asana.
- Create and update SOPs in both English and Spanish to improve consistency.
- Build structure around recurring workflows through automation and process mapping.
- Serve as liaison between English-speaking leadership and Spanish-speaking partners and clients.
- Coordinate with Spanish-speaking vendors, service providers, and business partners globally.
- Support business development initiatives in Spanish-speaking markets.
- Own complex calendar management across multiple time zones and cultural considerations.
- Coordinate international travel arrangements with attention to Spanish-speaking destinations.
- Handle inbox triage in both English and Spanish languages.
- Conduct market research on Spanish-speaking markets and expansion opportunities.
- Compile bilingual briefs, summaries, and actionable insights.
What We're Looking For
- Fluent in both Spanish and English (written and verbal) with the ability to translate and communicate professionally in both languages.
- 1-2+ years as an Executive Assistant, Admin Specialist, or Operations Partner supporting senior executives.
- Proven ability to manage calendars, inboxes, and C-level communication.
- Excellent written and verbal communication skills in English and Spanish.
- Exceptional attention to detail, organization, and time management capabilities.
- Comfortable with Google Workspace, Microsoft Office, and modern productivity tools.
- Strong ownership mentality with the ability to anticipate needs across cultural contexts.
- High levels of confidentiality and professionalism when handling sensitive information.
- Demonstrated ability to work remotely with leaders across time zones.
- Understanding of cultural nuances in business communication across English and Spanish-speaking markets.
- Demonstrated reliability in completing tasks and meeting deadlines consistently.
Nice to Have
- Bachelor's degree preferred.
- Background in Spanish-speaking markets, international business, or cross-border operations.
- Experience in healthcare, startups, AgTech, telecommunications, or project management.
- Experience building SOPs or operational documentation in bilingual environments.
- Exposure to AI tools for translation, automation, and productivity.
- Familiarity with analytics, reporting, or data-driven decision support.
- Experience supporting M&A, investor relations, or due diligence in international contexts.
- Experience with CRM systems, e-commerce platforms, or project coordination tools.
- Prior experience coordinating with Spanish-speaking vendors or partners globally.
- Knowledge of Spanish-speaking business practices and cultural norms across different regions.
Technical Stack
- Communication: Gmail, Outlook, Slack, Microsoft Teams, WhatsApp, Zoom
- Productivity: Google Workspace, Microsoft Office Suite, Calendar & Scheduling Tools
- AI Tools: ChatGPT, Claude, Perplexity (for translation and productivity support)
- Project Management: Notion, Asana, Trello, ClickUp, Airtable
- Automation: Zapier or similar workflow automation tools
- Business Tools: Pipedrive, HubSpot, Salesforce, ConnectWise, QuickBooks or similar bookkeeping tools
- E-commerce: Amazon Seller Central, Shopify (international operations)
- Other: Loom for video messaging, Translation tools or CAT software, LinkedIn for professional networking in Spanish-speaking markets
Team & Environment
The role involves supporting founders, CEOs, and senior leadership teams.
Benefits & Compensation
- Competitive Salary: Based on experience and skills.
- Remote Work: Fully remote — work from anywhere.
- Generous PTO: In accordance with company policy.
- Direct Mentorship: Access to global industry leaders.
- Learning & Development: Continuous growth resources.
- Global Networking: Work with international teams.
- Health Coverage (Philippines only): HMO after 3 months (full-time).
Work Mode
This is a fully remote position open to candidates in the Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills.
At Pearl Talent, we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
