What You'll Do
Oversee the financial and operational aspects of multiple rental properties by tracking tenant payments and monitoring outstanding balances. Log and classify property-related expenses, ensuring accurate financial records across all units. Maintain detailed inventories for each rental, linking items to specific units and keeping descriptions updated.
Post and manage rental listings on platforms such as Zillow, Airbnb, and social media to support occupancy goals. Communicate with vendors, including Spanish-speaking contractors, using translation tools when necessary. Help onboard and manage vendor relationships to support property maintenance and operations.
Set up and manage bookkeeping systems using Xero or QuickBooks Online, including configuring the Chart of Accounts and categorizing transactions. Reconcile accounts monthly and generate financial summaries for review. Track purchases and recurring expenses tied to properties and service providers.
Build and maintain a structured digital filing system using Google Drive, creating master folders for each property and replicating them on local devices. Organize documents into designated subfolders—Leases, Utilities, Vendors, Photos, and Appliances—and enforce consistent naming standards to prevent misplacement. Ensure all business and property records are securely stored and easily retrievable.
Research and evaluate cost-effective software alternatives to current tools, comparing features and usability. Test potential solutions, document findings, and support implementation of approved platforms. Migrate data as needed and create standard operating procedures for new workflows. Continuously refine processes to improve efficiency and automation.
Coordinate medical appointments, therapy schedules, and personal reminders for the client and family members. Use Todoist to set recurring tasks, lease renewals, and key deadlines. Participate in scheduled Google Meet sessions with camera enabled throughout each shift to maintain accountability and collaboration.
Requirements
- Fluency in both English and Spanish is required
- Must have a functional camera and keep it active during all work sessions
- Proven experience with QuickBooks Online, Xero, or similar accounting platforms
- Proficiency in Google Workspace: Drive, Photos, Gmail, Chat, Meet, and Sheets
- Familiarity with Zillow, Airbnb, and real estate listing platforms
- Experience with Todoist, Zoho Expense, TeamViewer, and Google Keep
- Access to a reliable VPN for secure system access
- Strong organizational skills with a focus on accuracy and detail
- Experience in digital file management and system setup
- Ability to interact professionally with tenants, vendors, and service providers
- Discretion in handling sensitive and confidential information
Preferred Qualifications
- Background in real estate operations or property management support
- Hands-on bookkeeping experience using Xero or QuickBooks
- Strong research and analytical abilities for evaluating tools and improving workflows
- Comfort with documenting processes and optimizing systems over time
Benefits
- Competitive compensation rates
- Weekly payment schedule
- Opportunities for advancement across various roles
- Complimentary training and skill development programs
- Ongoing support and mentorship
- Membership in a collaborative, global support community
