Miami University Libraries is hiring an Assistant to the Vice President, ASPIRE

Miami University Libraries is hiring an Assistant to the Vice President, ASPIRE to provide comprehensive, advanced, and confidential executive-level administrative support. You will assist the VP in the oversight and operations of the division, managing the VP’s schedule, correspondence, and office operations while acting as a key liaison between the Vice President and various internal and external stakeholders.

What You'll Do

• Maintain the VP's calendar, including scheduling appointments for on- and off-campus meetings and visits by contacting prominent & influential leaders on campus and in government, education, and industry.
• Schedule all travel arrangements and conference registrations for the VP.
• Process budget transfers, contract agreements, purchase orders, and requisitions, and serve as a delegate for applicable services in Workday.
• Serve as the VP’s liaison, which includes scheduling meetings, preparing meeting materials, and setting agendas.
• Complete daily tasks, including but not limited to updating scorecards, budgets, maintaining contact reports, and research.
• Perform a variety of additional complex administrative tasks involving direction & confidentiality, using independent judgement to provide oversight of daily operations.
• Supervise and coordinate activities for the administrative professionals supporting the Office of ASPIRE and Fisher Innovation College@Elm.

What We're Looking For

• At least two years of experience in an administrative support role
• Nine months of education or training beyond high school
• Self-motivated, highly organized, with a high level of attention to detail, accuracy, and completeness, and the ability to anticipate problems and correct them

Nice to Have

• Three years of experience working administratively in a higher education environment
• Knowledge of Miami University policies and procedures concerning Workday, personnel, and procurement processes
• Experience with ASPIRE, Fisher Innovation College@Elm, or the Government Relations Network
• Experience communicating with and organizing Miami University’s leaders, including but not limited to those within the President’s office, Board of Trustees, Deans and Chairs, and the President's Executive Cabinet

Technical Stack

• Workday

Team & Environment

You will provide direct support to the Vice President of ASPIRE and oversee administrative professionals for the Office of ASPIRE and Fisher Innovation College@Elm, reporting directly to the Vice President.

Benefits & Compensation

• Compensation: $50,000-$60,000
• Benefit Eligible

Work Mode

This is an onsite role based at Miami University.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.