We are looking for an Assistant Property Manager to support the Property Manager and team in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties. Your role will encompass marketing, operations, and financial activities to ensure the property’s success.

What You'll Do

Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations.
Review and recommend approvals for accurate payment of vendor invoices.
Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages.
Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges.
Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, and reporting.
Assist in coordinating tenant move-ins and move-outs, and 'walks-through' spaces; maintain vacant spaces in 'tour ready' condition.
Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
Coordinate contract documents, purchase orders, and other documents related to procuring goods and services.
Assist with bidding activities.
Review tenant billings for accuracy and approval; review aging reports and collections efforts.
Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning.
Assist with developing plans, and preparing for, emergency response; ensure resources, supplies, and backups are in place; assist in organizing drills and other training.
Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures.
Assist with client communications; prepare and deliver timely, accurate, and complete reports.

What We're Looking For

Intermediate skills with Microsoft Office Suite.
Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees.
Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions.
Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations.
Intermediate level of analytical and quantitative skills.
Strong organizational skills with an inquisitive and entrepreneurial mindset.
Proven track record for delivering excellent internal and external customer service.
Must possess the desire to lead and receive instruction on development of leadership skill set.
Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions.
Ability to travel daily to assigned properties as necessary.
Ability to work after hours, weekends, holidays, and during emergency situations as necessary.
Ability to read and write English to understand manuals and procedures and write reports.
Ability to sit/stand/walk for long periods of time; manual dexterity to operate office equipment; eyesight for reading screens and reports; hearing to understand spoken words; ability to lift and carry up to 20 lbs.

Nice to Have

Bachelor's degree (BA/BS) with 1-2 years of related experience and/or training; or a combination of education and experience.
Experience with commercial office, retail, and/or industrial properties.