Pearl Talent is looking for an Applicant Operations Specialist to provide high-level administrative and operational support to healthcare executives, ensuring they can focus on patient care and strategic priorities. You will manage schedules, communications, and coordination tasks in a fast-paced, compliance-driven healthcare environment.
What You'll Do
- Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively.
- Coordinate internal and external meetings, prepare agendas, and manage executive correspondence.
- Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables.
- Prepare reports, presentations, and executive documentation as needed.
- Support executives with patient scheduling and related coordination requirements.
- Liaise with healthcare staff to align priorities and ensure smooth communication.
- Assist with organizing information related to patient care workflows while maintaining accuracy.
- Ensure adherence to HIPAA and healthcare data privacy standards in all administrative tasks.
- Handle sensitive patient and business information with discretion and professionalism.
- Maintain secure documentation and follow compliance-related processes consistently.
What We're Looking For
- 2–3 years of experience as an Executive Assistant or Administrative Assistant.
- Experience supporting executives in a healthcare or regulated environment.
- Working knowledge of HIPAA and healthcare compliance standards.
- Excellent organizational, time management, and written/verbal communication skills.
- High level of discretion, reliability, and attention to detail.
Nice to Have
- Background in US healthcare administration.
- Familiarity with EHR/EMR systems.
- Experience supporting multiple executives simultaneously.
Technical Stack
- Google Workspace (Docs, Sheets, Calendar)
- Email and calendar management tools
- Video conferencing tools (e.g., Zoom)
- Team communication tools (e.g., Slack)
- EHR/EMR systems
- Project or task management tools (e.g., Asana, Notion)
Team & Environment
You will work closely with healthcare staff and leadership.
Benefits & Compensation
- Competitive Salary based on experience and skills
- Fully remote work
- Performance Bonus based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO in accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Work Mode
This is a fully remote position open to candidates in Mexico City (Mexico), Bogotá (Colombia), Buenos Aires (Argentina), Manila, Philippines, Cebu, Philippines, and Davao, Philippines.
Pearl Talent is an equal opportunity employer.
