Constructor is hiring an Administrative Director – CEO Office to operate at the center of a dynamic, global ecosystem. You will maximize the Founder and CEO's productivity by leading a team and ensuring flawless coordination across all aspects of the executive’s professional and personal domain.
What You'll Do
- Lead, coach, and structure a high-performing administrative team of 3–4 Executive Assistants and 10–15 support personnel.
- Create clarity of roles, responsibilities, and workflows for seamless execution across time zones.
- Establish and enforce SOPs, checklists, and productivity tools for complex, parallel workstreams.
- Serve as the primary interface between the CEO, Chief of Staff, and broader support network.
- Oversee all calendar and scheduling management for 120–150 weekly activities across multiple time zones.
- Ensure meetings, travel, and communications are flawlessly planned, briefed, and executed with contingency plans.
- Oversee comprehensive travel logistics, including end-to-end itineraries, VVIP protocols, and connectivity.
- Anticipate needs and proactively solve issues to prevent disruptions.
- Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains.
- Drive continuous improvement in workflows and team collaboration.
- Manage sensitive, high-stakes projects with precision and confidentiality.
- Serve as the central communication point between the CEO’s office and all stakeholders.
- Maintain consistent tone and professionalism across all touchpoints.
- Build strong relationships that enable efficient collaboration and trust.
- Uphold absolute confidentiality and ensure secure handling of sensitive information.
- Apply risk management standards to travel, guest lists, and data handling.
What We're Looking For
- 15+ years of proven excellence in executive operations, project leadership, or private office management.
- Proven experience managing executive operations, teams, or private offices at a top-tier level.
- Fluent English (spoken and written).
- High digital literacy with MS Outlook, productivity tools, task-tracking systems, and AI assistants.
- Able to pass comprehensive background checks (criminal, psychological, and substance screening).
- Decisive, proactive, and a strategic project orchestrator.
- Meticulous attention to detail.
- Thrives on change and fast-paced environments.
- Creative problem solver with execution excellence.
- Curious, quality-driven, flexible, adaptive, and resilient.
- Empathetic communicator and team leader.
- Discreet and trustworthy.
- Frequent international travel required; ability to relocate or spend extended periods in key hubs.
- Valid passport and readiness to travel on short notice for business or family support.
Nice to Have
- Additional languages are an advantage.
Technical Stack
- MS Outlook
- Productivity tools
- Task-tracking systems
- AI assistants
Team & Environment
You will lead, coach, and structure a team of 3–4 Executive Assistants and 10–15 supporting personnel (drivers, chefs, housekeepers, coordinators, etc.), reporting directly to the Founder and CEO of Constructor Group.
Benefits & Compensation
- Choice of work equipment (e.g., laptop, monitor, etc.)
- English classes (iTalki – $130 monthly)
- Flexible schedule (usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
- Newborn bonus (€500 per child)
- Patent remuneration
- Paid leave
- Remote work in locations without our offices
- Hybrid work in locations with offices (2 days in-office, 3 days remote)
Work Mode
This is a remote position with primary operational hubs in Germany (Bremen), Turkey (Bodrum), and Bulgaria (Sofia).
Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics.
