Faro Creaform Engineering is hiring an Administrative Assistant to provide comprehensive customer service, marketing, and administrative support to the location manager and team. You'll play a central role in ensuring smooth daily operations, from customer billing to inventory management, within a company committed to sustainability and excellence.
What You'll Do
- Answer phones and communicate with appropriate personnel to resolve customer inquiries promptly.
- Prioritize work daily and use organizational skills to meet continuously changing demands.
- Coordinate, schedule, and prepare for meetings as requested.
- Receive and record payments, prepare daily deposits, and ensure their credit to the company’s bank account.
- Ensure accurate pricing and maintain current price list records.
- Compile data and prepare invoices using purchase orders, sales tickets, and computer-based software.
- Post billing transactions to accounting records and maintain accurate, consistent billing methods.
- Order, maintain, and reconcile inventory by reviewing shipping documents and entering product movement.
- Coordinate physical inventory counts, reconcile variances, and post inventory transactions.
- Assist with training and provide ongoing coaching for newly hired Administrative Assistants.
- Assist in monthly customer statement distribution.
- Assist department managers and sales staff with marketing activities.
- Occasionally drive and run local errands as requested.
- Follow all company policies and procedures, including the Code of Conduct and safety programs.
- Perform all other duties as assigned.
What We're Looking For
- An associate’s degree in a related field or equivalent experience.
- A high degree of professionalism and ability to maintain confidentiality.
- Excellent organizational and time management skills.
- Good problem-solving skills and ability to work independently.
- Strong mathematical skills, computer proficiency, and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work hours other than normal times to meet deadlines and demands.
- A valid driver’s license and satisfactory driving record.
- Ability and willingness to participate in required training, including education on company policies.
Benefits & Compensation
- Compensation: $17 - $19 hourly
- Medical, dental, vision, and life insurance.
- Variety of supplemental plans.
- Generous paid time off (PTO) and paid holidays.
- Fully funded pension.
- 401(k) plan with company matching.
FS Companies are committed to ensuring continued profitability while helping the environment and greater good. FS is an equal opportunity employer, including protected veterans and qualified individuals with disabilities.
