Calix is looking for an Administrative Assistant to partner with a Vice President within our Success team and their direct reports. In this role, you will provide comprehensive administrative support to help this business unit operate efficiently. At Calix, we imagine and create the broadband experience that the world needs and wants.

What You'll Do

Manage the daily calendars of multiple executives.
Make travel arrangements, create itineraries, and confirm logistics.
Submit and reconcile expense reports.
Source items or services, generate purchase requisitions, and route invoices for payment.
Plan and organize Business Unit specific events and off-sites according to executive requirements, shifting demands, and budget.
Expand your internal professional network to comfortably maneuver through organizational policies, processes, and people-related dynamics.
Manage conflicting priorities or crisis with ease and professionalism.
Handle sensitive information in a confidential manner.
Create and maintain distribution lists, org charts and various other administrative systems.
Assist in the organization of company events, conferences and offsite meetings.
Liaise with executive assistants to handle requests and queries from the executive team.
Execute on various projects, as requested.

What We're Looking For

3+ years’ experience as an Administrative Assistant.
High school diploma or general education degree (GED).
Excellent time management and interpersonal skills.
Strong written and verbal communication skills.
Project management experience.
Solid organizational skills with the ability to multi-task.
Comfortable with routinely shifting demands.
High degree of attention to detail.
Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint, and PowerPoint), Adobe Acrobat, Teams and social media web platforms.