Penn State is hiring an Administrative Assistant

Penn State's College of Agricultural Sciences seeks a proactive and highly organized Administrative Assistant to support the Office of College Relations and Communications. This essential role maintains efficient operations, coordinates communications and events, and provides professional support to a dynamic, high-impact team.

What You'll Do

• Provide comprehensive administrative support, including scheduling, meeting coordination, preparation of agendas, and document management.
• Serve as a primary point of contact for faculty, staff, students, and external partners while delivering excellent customer service.
• Assist with planning and executing college-level events, meetings, and special projects, including logistics, communications, travel arrangements, and attendee coordination.
• Draft, edit, and format correspondence, reports, and presentation materials.
• Maintain organized filing systems (digital and physical) in accordance with University records management requirements.
• Support purchasing and financial processes, including P-Card transactions, purchase orders, reimbursements, and budget tracking in alignment with University policies.
• Manage shared office in boxes, calendars, data entry, and task workflows.
• Collaborate with staff across the college to ensure efficient and timely completion of administrative tasks.
• Perform additional duties, as assigned, to support the mission and goals of the Office of College Relations and Communications.

What We're Looking For

• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Self-starter with strong initiative, attention to detail, and reliability.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint.
• Ability to schedule, manage, and facilitate virtual meetings using Microsoft Teams and Zoom.
• Experience using shared document and workflow systems such as SharePoint.
• Comfort working with digital communications tools, online forms, and collaborative platforms.
• Associate Degree plus 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

Nice to Have

• Experience working in higher education, communications, or another public-facing administrative environment.
• Experience with Penn State administrative systems, including Workday, SAP Concur, ERS, Purchasing tools (PSUBuy, P-Card processing, etc.), CVENT, SIMBA, Microsoft Teams (file sharing, chat & other features), and SharePoint.
• Experience supporting events, managing communications workflows, or coordinating stakeholder engagement activities.

Technical Stack

• Microsoft Office 365: Outlook, Word, Excel, PowerPoint
• Collaboration: Microsoft Teams, Zoom, SharePoint
• University Systems: Workday, SAP Concur, ERS, PSUBuy, CVENT, SIMBA

Team & Environment

You will support the Office of College Relations and Communications, College Relations, Communications and Office of Conference and Short course leaders.

Benefits & Compensation

• Compensation range: $42,100.00 - $61,000.00
• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off including holidays, vacation and sick time
• Generous 75% tuition discount available to employees as well as eligible spouses and children

Work Mode

This position is onsite.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.