Pavago is looking for an Administrative Assistant to provide high-level administrative and operational support to senior executives. You will act as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

What You'll Do

Manage complex executive calendars, including internal and external meetings, travel, and events.
Anticipate scheduling conflicts, prioritize requests, and optimize time usage.
Schedule across multiple time zones using Outlook or Google Calendar.
Draft, proofread, and send emails or memos on behalf of executives.
Screen calls, messages, and requests, escalating only what requires executive attention.
Serve as a liaison between executives, employees, clients, and partners.
Prepare meeting agendas, talking points, and briefing documents.
Collect and synthesize background materials ahead of meetings.
Record minutes, track action items, and ensure follow-up.
Coordinate domestic and international travel, including flights, hotels, and transportation.
Prepare detailed travel itineraries and handle last-minute changes.
Process reimbursements and expense reports.
Assist with research, data gathering, and report preparation.
Track progress on executive priorities and initiatives.
Manage confidential information with discretion.
Maintain organized digital filing systems.
Manage document version control and approvals.
Support onboarding or offboarding of senior staff as needed.

What We're Looking For

3+ years of experience supporting senior executives.
Proficiency with Microsoft Office and Google Workspace.
Proficiency with Jobber as a CRM.
Experience managing complex calendars and travel itineraries.
Excellent written and verbal communication skills.

Nice to Have

Prior experience in high-growth startups, professional services, or executive-level support roles.
Familiarity with collaboration tools like Slack, Zoom, Notion, or Asana.
Experience handling sensitive or confidential information.
Background supporting multiple executives simultaneously.