The Washington State Senate Republican Caucus is hiring an Administrative Assistant 2 to serve as the primary public-facing customer service representative for the SWR Headquarters Office. You will provide high-level customer service and comprehensive administrative support to ensure smooth daily operations.
What You'll Do
- Provide front-facing, high-level customer service daily; meet, greet, and assist internal and external customers.
- Maintain and monitor facility security procedures and assign facility access badges.
- Retrieve, sort, and distribute internal and external mail and packages.
- Assist with scheduling meetings and events in conference rooms and provide necessary equipment.
- Maintain and monitor facility pool cars, keys, records, and electric vehicle charge verifications.
- Provide support with reviewing payroll, processing invoices, assisting with travel requests, and reconciling procurement card purchases.
- Review timesheets for accuracy and coordinate with backup timekeeper as needed.
- Assist with office supply ordering and maintain front desk resource manuals and phone lists.
What We're Looking For
- Administrative and Operational Knowledge: Demonstrated ability to perform complex office, clerical, bookkeeping, accounting, and/or administrative tasks with minimal supervision.
- Interpersonal and Communication Skills: Ability to communicate clearly and professionally in writing and verbally across a wide range of audiences.
- Problem Solving and Independent Judgment: Skills to work independently, prioritize competing demands, and implement effective solutions within deadlines.
- Technical Proficiency: Intermediate skills in operating Windows-based computers and software such as MS Office Suite and MS Teams.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
Nice to Have
- Fiscal & Administrative Support Knowledge: Knowledge in timekeeping, data entry, procurement card reconciliation, travel coordination, file management, and supply purchasing.
- System Proficiency: Knowledge and proficiency in payroll and accounts payable programs such as PCMS, TRAINS, and DOTtime.
Technical Stack
- Windows-based computers
- MS Office Suite
- MS Teams
- Cloud computing
- PCMS
- TRAINS
- DOTtime
Team & Environment
You will be a key member of the SWR Headquarters Office, fostering a welcoming, professional, and service-oriented culture of respect.
Benefits & Compensation
- Work-Life Balance: Flexible schedule options available, including telework options for eligible positions.
- Paid Leave: In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year.
- Tuition Assistance: Options include tuition reimbursement, government discounts at participating colleges, and eligibility for federal student loan forgiveness.
- Plan For Your Future: Comprehensive benefits package including a variety of healthcare options and a choice of state retirement programs.
Work Mode
This is a hybrid position based at the SWR Headquarters Office.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered.
