Gray Construction is looking for an Administrative Assistant to support the Manufacturing Market construction group in our Atlanta, GA office. You will provide essential administrative support under the direction of the Executive Vice President, ensuring smooth document management, coordination, and customer service for our construction projects.
What You'll Do
- Read and route incoming mail and e-mail, attaching appropriate files to correspondence.
- Follow up on outstanding documents, including subcontracts and contract-related items, for project files.
- Coordinate the submittal and shop drawing process with the project team.
- Organize and maintain file systems for construction drawings, correspondence, and other records, both electronically and in paper.
- Coordinate proposal and bid package information and the release of documents.
- Meet time-sensitive deadlines with accuracy while maintaining a high degree of customer service.
- Coordinate tracking of contract status, vendor relations, worker verification logs, and meeting minutes.
- Write Purchase Order Requisitions for manager approval and processing.
- Coordinate the archiving of project files.
- Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable.
- Assist with writing Subcontract Change Orders and coordinating payment of invoices.
- Participate in the pool of candidates for receptionist backup.
- Perform other related duties as assigned.
What We're Looking For
- A Bachelor’s degree or four (4) years of experience in an administrative position; or an equivalent combination of both.
- Basic computer skills, including the ability to utilize word processing, spreadsheet, and e-mail software.
- Excellent communication skills.
- An energetic, self-motivated individual who enjoys a team environment, with a passion for collaboration and professional development.
Nice to Have
- Experience in a construction or engineering firm is highly preferred.
- Experience with SharePoint is a plus.
Technical Stack
- Word processing software
- Spreadsheet software
- Email software
- SharePoint
Team & Environment
You will provide administrative support to the construction group, reporting to the Executive Vice President or his designee. Our culture is built on teamwork, accountability, and the opportunity to make a meaningful impact. We believe personal growth precedes Gray’s growth.
Work Mode
This position is onsite at our office in Atlanta, GA.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
