About the Role
This role provides administrative and operational support for facility management and general services, ensuring smooth day-to-day activities through coordination, reporting, and compliance with internal procedures.
Responsibilities
- Coordinate facility-related administrative tasks including space planning and office moves
- Maintain accurate records for facilities data and service requests
- Support vendor management processes and contract documentation
- Assist in organizing office maintenance and repair schedules
- Track and report on service level agreements and performance metrics
- Process invoices and assist with budget tracking for facilities
- Schedule and coordinate meetings and events as needed
- Manage inventory of office supplies and equipment
- Ensure compliance with health, safety, and security protocols
- Liaise between internal teams and external service providers
- Update and maintain facility management databases
- Prepare reports on space utilization and occupancy trends
- Support sustainability initiatives related to office operations
- Assist with onboarding logistics for new employees
- Handle mail distribution and courier coordination
- Monitor facility access systems and badge issuance
- Respond to employee inquiries regarding office services
- Maintain documentation for emergency preparedness plans
- Assist in managing telephony and IT infrastructure requests
- Support relocation projects and office reconfigurations
- Track work order statuses and follow up on resolutions
- Ensure adherence to company policies in all administrative tasks
- Provide backup support during team absences
- Assist with year-end audits and data reconciliation
- Contribute to process improvements in administrative workflows
Compensation
Market-competitive hourly rate commensurate with experience
Work Arrangement
Hybrid work model with required on-site presence for facility coordination
Team
Part of the Facilities and General Services team reporting to the Operations Manager
Employment Type
Temporary assignment with a defined end date
Application Deadline
Applications will be reviewed on a rolling basis until the position is filled
Not available for this temporary position
