Responsibilities
- Manage the full AP cycle across multiple entities
- Maintain vendor master data and ensure documentation
- Enforce internal controls and approval thresholds
- Execute payment runs accurately and on schedule
- Serve as the primary point of contact for vendor inquiries and billing disputes
- Reconcile vendor statements and manage AP aging proactively
- Own AP close activities
- Support external audits with organized, complete documentation
- Manage 1099 preparation and filing
- Support VAT coding as applicable across our UK entities
- Ensure records are maintained in accordance with retention policies and regulatory requirements
- Champion process improvement
- Support the rollout and adoption of spend management tools
- Maintain AP policy documentation and procedure guides across all entities
Requirements
- A seasoned AP professional
- Highly independent
- Detail-oriented and accurate
- Comfortable working with high volumes of transactions without sacrificing quality
- A clear communicator
- Organized and able to manage competing priorities and deadlines
- Comfortable with ambiguity and building process where it doesn't yet exist
- Proficient in Google Sheets/Microsoft Excel and experienced with tools like Ramp, Payhawk, QuickBooks, and Ironclad
- A team player who is proactive about surfacing issues and proposing solutions before they become problems
Benefits
- A rare chance to build institutional architecture for frontier science and work with some of the smartest and most talented experts from different fields
- Competitive Salary: The salary range for this role is $73,000-$104,000.
- Up to a 6% 401k match
- Top-tier medical, dental, and vision insurance
- Company-paid life insurance, AD&D, long- and short-term disability insurance, as well as voluntary supplemental insurance options
- 19 holidays (including a full week off at the end of the year)
- 3 weeks PTO with tenure increases, with separate allotments for sick and parental leave
- Generous fertility benefits and childcare reimbursement
- Education and professional development benefits
- Wellness allowance for fitness and wellness activities
- 3x/year offsite team retreats and additional opportunities to meet your teammates in person
Additional Information
- Domestic travel required quarterly for team and organizational onsites, and as needed.
