Rockefeller Philanthropy Advisors is looking for a Accounts Payable and Project Coordinator to join our team. This fully remote position combines financial administration with project coordination in a fast-paced residential construction environment. You will manage vendor invoices, payroll, and expense tracking while supporting project teams to maintain accurate budgets and records.
What You'll Do
- Enter and reconcile vendor and subcontractor invoices into accounting and project management systems (Buildertrend, QuickBooks).
- Verify purchase orders and match them to invoices, maintaining accurate project expense tracking.
- Manage subcontractor compliance including W9s, COIs, and lien waivers.
- Prepare weekly accounts payable reports and organize payment runs (bill pay, ACH).
- Run biweekly payroll for salaried and hourly employees and track PTO, timesheets, and project labor costs.
- Support project teams with Buildertrend setup, data entry, and budget management.
- Communicate effectively with vendors and internal teams to resolve documentation or payment issues.
What We're Looking For
- Proficiency in Buildertrend, QuickBooks Online, Paychex Flex (or similar), online banking portals, and Google Workspace (Sheets, Docs, Gmail, Drive).
- Strong organizational and multitasking skills with exceptional attention to detail.
- Ability to work independently in a remote setup while maintaining accurate financial records.
- Excellent communication skills for interacting with vendors, subcontractors, and project teams.
- Reliable home office setup including a working headset and webcam, stable internet (25–50 Mbps), up-to-date computer (Windows 10+ or macOS Monterey 12.0+), and a quiet workspace.
- Open to Filipino candidates currently residing in the Philippines.
Technical Stack
- Buildertrend
- QuickBooks Online
- Paychex Flex
- Google Workspace
Team & Environment
Remote collaboration with a distributed team.
Benefits & Compensation
- Fully remote work opportunity.
- Collaborative environment supporting professional development.
- Flexible work schedule aligned with project timelines.
- Exposure to multiple construction projects and processes.
- Access to digital tools and training for Buildertrend and other platforms.
Work Mode
This is a local-country remote position. Candidates must be located in New Jersey, USA.
Rockefeller Philanthropy Advisors is an equal opportunity employer.
