Nacar is looking for an Executive Assistant 3 to provide high-level support to the CEO and leadership team, ensuring marketing campaigns, operations, and projects move forward with clarity and speed. You will play a key role in streamlining processes and maintaining financial and operational accuracy.

What You'll Do

Support execution of high-visibility marketing campaigns by coordinating with fulfillment, marketing, and external representatives.
Organize and maintain company resources across systems like Google Drive and Notion for easy access and cleanliness.
Follow key email threads for the CEO: draft responses, manage follow-ups, and ensure timely, clear communication.
Assist in project management by tracking deliverables, meeting deadlines, and simplifying complex workflows.
Manage finance-related workflows, including tracking invoices, purchase orders, and vendor payments.
Reconcile expenses and maintain accurate documentation in coordination with accounting and operations teams.
Coordinate with suppliers, fulfillment partners, and logistics providers to track shipments and resolve issues.
Prepare concise updates, reports, and summaries to keep leadership aligned and informed.
Coordinate with vendors, agencies, and internal team members to keep initiatives on track.
Identify inefficiencies in processes and propose improvements to enhance productivity.

What We're Looking For

Proven experience as an Executive Assistant, Operations Coordinator, or similar role in a fast-paced environment.
Exceptional organizational skills with the ability to manage multiple priorities and maintain clean systems.
Strong written and verbal communication skills, with the ability to draft professional correspondence.
Proficiency with productivity tools such as Google Workspace, Notion, Slack, and project management platforms.
High level of discretion, integrity, and professionalism when handling sensitive information.
Proactive problem-solver who anticipates needs and takes initiative without being asked.
Comfortable working in a startup-like, high-growth environment where adaptability is key.

Nice to Have

Hands-on experience with invoicing systems, purchase orders, and vendor payment tracking.
Familiarity with supply chain or logistics coordination, such as shipment tracking, order fulfillment, and vendor communication.