Nacar is looking for a highly organized and detail-oriented Executive Assistant (Operations & Finance) to play a critical role in managing retail invoicing, logistics coordination, and administrative processes. Your work will ensure smooth day-to-day operations for our team.

What You'll Do

Manage weekly invoicing to ensure accuracy and timely processing.
Oversee EDI (Electronic Data Interchange) transactions for retail partners.
Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.
Handle routing requests to ensure compliance with retail and distributor requirements.
Track and update shipment status, proactively resolving any delays or issues.
Support forecasting and stockkeeping to maintain optimal inventory levels.
Complete and submit PO (Purchase Order) forms with attention to detail.
Assist with onboarding for new team members, vendors, or partners.
Maintain and update records for finance, logistics, and operations.

What We're Looking For

Highly organized and detail-oriented.
Proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.
Strong ability to manage and analyze data in Excel & Google Sheets.
Comfortable with workflow automation and documentation in Notion & Productivity Tools.
Experience with retail data exchange and processing in EDI Systems.
Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.
Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.