Voxidea is hiring an Executive Assistant & Client Support Specialist to provide comprehensive administrative support to senior leadership and deliver outstanding service to clients. You will act as the primary point of contact for executives, team members, clients, and external partners in a dynamic, fully remote environment.
What You'll Do
- Serve as the primary point of contact between executives, employees, clients, and external partners.
- Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
- Track expenses and prepare detailed reports on a regular basis.
- Handle client inquiries, provide accurate information, and deliver outstanding customer service.
- Maintain organized filing systems and oversee office-related inventory.
- Take minutes during meetings and assist with client-facing communications.
- Manage social media platforms, billing, and invoicing if required.
- Coordinate social and networking events for clients and team members.
What We're Looking For
- Proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role.
- Bilingual in English (C1 or higher) and Spanish, both spoken and written.
- Excels in organizational and time-management skills.
- Proficient in MS Office, Google Workspace, and other office tools.
- Excellent verbal and written communication skills.
- Maintains discretion, confidentiality, and a proactive approach to problem-solving.
- Holds at least a high school diploma or bachelor’s degree.
- Permanently resides in Latin America.
- Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.
Technical Stack
- MS Office
- Google Workspace
Team & Environment
You will provide direct support to senior-level managers and C-level executives.
Benefits & Compensation
- Long-Term Opportunities.
- Fully Remote work from home.
- Paid Time Off: 2 weeks of paid leave and U.S. holiday recognition.
- Wellness Support: Access in-house psychological and wellness coaching services.
- Holistic Growth: Free access to coaching programs for personal and professional development.
- Exclusive Learning Access: Free access to over 200 continuous improvement courses.
Work Mode
This is a fully remote position. Candidates must be permanently located in Latin America.
Voxidea is an equal opportunity employer.
