O’Rourke Hospitality Marketing is hiring a Billing and Finance Administrative Specialist for the Weinstein + Klein law firm. This fully remote role involves taking full ownership of the firm’s financial operations, ensuring smooth invoicing, payment processing, and reporting. You will be a key part of a hands-on, approachable team focused on precision and streamlined workflows.
What You'll Do
- Handle monthly invoicing across hourly, subscription, and flat fee structures.
- Process autopay client payments and off-cycle invoices.
- Review time entries for grammar, punctuation, and consistency.
- Generate weekly billable hours reports for partners.
- Collaborate with the Firm Admin to automate and improve monthly reporting.
- Prepare semimonthly internal referral fee reports and monthly external referral fees.
- Input and pay client expenses via firm card or ACH.
- Send W9s to clients and manage AP forms and client contact info.
- Respond to client billing questions and escalate when needed.
- Send AR statements, reminder emails, and follow up on outstanding balances.
- Audit rate setups, matter creation, task codes, and client-specific billing requirements.
- Set up third-party billing portals.
- Manage annual rate increases.
What We're Looking For
- Strong attention to detail and precision.
- Comfortable working with numbers and financial data.
- Excellent grammar and punctuation skills.
- Ability to multitask and meet deadlines consistently.
- Friendly, professional communication with clients and co-workers.
- Experience with legal billing or similar systems and Excel.
Nice to Have
- Identifying and implementing process improvements.
Technical Stack
- TimeSolv
- Excel
Team & Environment
You’ll be joining a law firm with about 12 attorneys and reporting directly to Partners Brian and Damien. The culture emphasizes precision, process, and hands-on leadership invested in team success.
Benefits & Compensation
- Compensation: $2,000 - $2,500 USD per month.
- 20 PTO days inclusive of firm holidays.
Work Mode
This is a fully remote, full-time position open to global candidates.
O’Rourke Hospitality Marketing is an equal opportunity employer.
