Paired, representing a US-based ads agency client, is looking for a Virtual Assistant to act as the CEO's operational partner. This is an exceptionally demanding role requiring constant adaptability, an extraordinary ability to anticipate needs across time zones, and a willingness to manage highly varied personal and professional demands with little notice and total discretion.

What You'll Do

Coordinate meetings across multiple time zones with senior stakeholders like Google brand representatives and international clients.
Independently research and arrange international flights, multi-stop itineraries, visas, hotels, and tailored dining reservations, creating curated city guides.
Provide real-time daily assistance internationally, handling urgent tasks from grooming appointments to property complaints.
Manage confidential personal administration, including residence permits, visa applications, and drafting property Sales-Purchase Agreements.
Oversee all international travel logistics for company staff as needed.
Manage hiring processes: scheduling and conducting interviews, negotiating offers, and onboarding new hires.
Act as an extension of the CEO to maintain company discipline, monitoring department performance and enforcing meeting attendance.
Arrange, confirm, and prepare for offline meetings with clients and peers.
Lead full client onboarding, organizing introductory meetings, preparing contracts, setting up Slack channels, and scheduling recurring strategy sessions.
Plan and execute small- to mid-scale Dubai events, handling vendor negotiation, venue booking, guest management, and contingency planning.
Oversee the CEO’s personal branding by ensuring daily content publication and managing post-launch engagement.
Develop detailed B-roll lists for video production, propose curated outfit suggestions, and research potential venues.
Serve as the first line of defense for solving last-minute challenges autonomously.

What We're Looking For

Minimum 5 years of executive assistant, chief of staff, or operations manager experience supporting C-level executives in fast-paced, international environments.
Demonstrated expertise in complex calendar management across multiple time zones with senior stakeholders.
Proven ability in high-touch, end-to-end travel planning for multi-stop international trips, including visas and curated guides.
Experience with real-time daily support for urgent personal and logistical tasks in an international context.
Strong background managing confidential personal affairs and legal paperwork like visa applications and property contracts.
Solid track record overseeing team travel logistics for multiple travelers.
Experience supporting recruitment: scheduling and conducting interviews, negotiating offers, and onboarding.
Hands-on operational oversight experience, including monitoring performance and delivering sensitive communications.