Pavago's client was looking for a Virtual Assistant - Construction

Pavago is looking for a Virtual Assistant - Construction to support a client in coordinating renovation projects. You will be the primary point of contact between internal project managers and nationwide contractor crews, ensuring construction activities remain on schedule in a fast-paced, remote environment.

What You'll Do

• Serve as the primary point of contact between internal project managers and nationwide contractor crews.
• Lead daily check-ins to gather updates, photos, and identify any job site delays or issues.
• Assist contractors with material lists, purchasing logistics, and vendor follow-ups.
• Communicate with suppliers to ensure timely and accurate deliveries.
• Use tools like Google Sheets, ClickUp, Monday.com, or similar to monitor ongoing project progress.
• Keep all updates documented and organized to maintain transparency and accountability.
• Flag urgent problems such as scope gaps, no-shows, or procurement delays to the internal team.
• Ensure clear, proactive, and bilingual (English/Spanish) communication between all stakeholders.
• Organize project files, update databases, and manage timelines based on internal SOPs.
• Assist with tracking expenses, scheduling tasks, and following up on pending action items.

What We're Looking For

• Fluent in both English and Spanish.
• 2+ years of experience in construction coordination, subcontractor liaison, or renovation support.
• Familiarity with tools like Google Drive, ClickUp, WhatsApp, Slack, Excel, and Monday.com.
• Highly organized with strong attention to detail.
• Proven ability to manage communications with multiple contractors or teams.
• Experience with material planning, vendor coordination, or procurement.
• Strong written and verbal communication skills.
• Able to work independently with limited oversight.
• Comfortable following SOPs, checklists, and timelines to ensure consistency.

Nice to Have

• Portuguese language skills.

Technical Stack

• Google Drive
• ClickUp
• WhatsApp
• Slack
• Excel
• Monday.com
• Google Sheets

Team & Environment

Serves as the primary point of contact between internal project managers and contractor crews. Reports to internal project managers/client team.

Work Mode

This is a fully remote position.

Pavago is an equal opportunity employer.