Pavago is looking for a Virtual Assistant - Construction to support a client in coordinating renovation projects. You will be the primary point of contact between internal project managers and nationwide contractor crews, ensuring construction activities remain on schedule in a fast-paced, remote environment.
What You'll Do
- Serve as the primary point of contact between internal project managers and nationwide contractor crews.
- Lead daily check-ins to gather updates, photos, and identify any job site delays or issues.
- Assist contractors with material lists, purchasing logistics, and vendor follow-ups.
- Communicate with suppliers to ensure timely and accurate deliveries.
- Use tools like Google Sheets, ClickUp, Monday.com, or similar to monitor ongoing project progress.
- Keep all updates documented and organized to maintain transparency and accountability.
- Flag urgent problems such as scope gaps, no-shows, or procurement delays to the internal team.
- Ensure clear, proactive, and bilingual (English/Spanish) communication between all stakeholders.
- Organize project files, update databases, and manage timelines based on internal SOPs.
- Assist with tracking expenses, scheduling tasks, and following up on pending action items.
What We're Looking For
- Fluent in both English and Spanish.
- 2+ years of experience in construction coordination, subcontractor liaison, or renovation support.
- Familiarity with tools like Google Drive, ClickUp, WhatsApp, Slack, Excel, and Monday.com.
- Highly organized with strong attention to detail.
- Proven ability to manage communications with multiple contractors or teams.
- Experience with material planning, vendor coordination, or procurement.
- Strong written and verbal communication skills.
- Able to work independently with limited oversight.
- Comfortable following SOPs, checklists, and timelines to ensure consistency.
Nice to Have
- Portuguese language skills.
Technical Stack
- Google Drive
- ClickUp
- Slack
- Excel
- Monday.com
- Google Sheets
Team & Environment
Serves as the primary point of contact between internal project managers and contractor crews. Reports to internal project managers/client team.
Work Mode
This is a fully remote position.
Pavago is an equal opportunity employer.
