Responsibilities
- Processing deal files/transactions; work closely with brokers/assistants in collecting all necessary documents and forms for deal files per company requirements.
- Review and manage deal documentation necessary for revenue recognition.
- Prepare commission calculations required for commission agreements.
- Oversee commission billing process, including receivables tracking, for the team.
- Track and apply expenses to specific deal pools for broker accounts.
- Provide the Research Department and Brokers with deal compensation info when requested.
- Bill clients for marketing expense reimbursements.
- Assist Auditors with obtaining the necessary documentation for revenue recognition.
- Track and update broker license expirations in the deal-tracking system.
- Create and manage listing files.
- Monitor all archived Deal Files/Listing Files.
- Once processed, file all listings and deals into folders on network drives.
- Maintain Vendor folders with current W9’s and historical invoices by date.
- Work closely with Vendors, responding to all inquiries and providing necessary documentation as needed.
- Ensure billing information is up to date.
- Review invoices and process expenses in Coupa to correct accounts and cost centers.
- Resolve purchase order, contract, invoice or payment discrepancies and documentation.
Requirements
- 3+ years of commercial real estate transaction support experience
- Understanding the commission payout process
- Proficient in MS Excel & Word
- Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field
- Great stakeholder management, and comfortable doing consistent follow up
- Excellent communications skills, both oral and written
Benefits
- Employer subsidized medical benefits including RX, dental, vision
- Employer paid basic life/AD&D insurance and short-term / long-term disability
- 401k plan with employer match
- 10 days of sick leave and a minimum of 15-days vacation annually
- 10 paid holidays plus two personal flex days throughout the calendar year
- Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave
Work Arrangement
Hybrid
Additional Information
- Applicants must be currently authorized to work in the United States on a full-time basis.
- The employer will not sponsor applicants for work visas.
- Applications will be accepted on an ongoing basis.
- Direct applicants only please, no agencies.
