As the Office Administrator for the Tokyo location, you will play a key role in maintaining efficient and welcoming workplace operations. You’ll manage front-of-house functions, oversee meeting room and desk allocations, and ensure the office environment reflects the company’s professional standards. Your responsibilities will include handling administrative tasks such as supply ordering, equipment coordination, and invoice processing, all while supporting a seamless day-to-day experience for staff and visitors.
Key Responsibilities
- Ensure the office is well-maintained, organized, and presents a positive first impression
- Manage logistical needs including space planning, resource coordination, and vendor relationships
- Process administrative requests and documentation with accuracy and discretion
- Build strong working relationships across departments and with external partners
- Collaborate with global teams in a distributed work environment
What We’re Looking For
- Strong command of spoken and written English
- Proven ability to manage multiple tasks with precision and initiative
- Demonstrated reliability, accountability, and emotional intelligence
- Capacity to understand and contribute to technical workflows
- Solution-oriented mindset with a focus on continuous improvement
- Willingness to travel up to two times per year for company events
Benefits and Work Environment
This is an onsite role based in Tokyo, with a culture rooted in trust, inclusion, and long-term growth. You’ll benefit from an annual learning budget of USD 2,000, regular compensation reviews, and performance-based bonuses. Additional offerings include comprehensive medical and pension coverage, generous leave policies, and access to an Employee Assistance Program. Frequent travelers may receive travel upgrades and a Priority Pass for company-related trips.
Canonical champions diversity and is committed to a workplace free from discrimination. We value different perspectives and experiences, and encourage applications from all backgrounds. As a remote-first company since 2004, we challenge conventional thinking and support personal and professional development at every level.
