Copeland is looking for a Specialist I, Accounts Payable to ensure the accurate and efficient processing of financial documents. You will join a culture built on passion, openness, and collaboration, where we invest in the end-to-end development of our people.
What You'll Do
- Enter approved expense claims and invoices into the accounting system database.
- Perform data validation and verification to achieve standard operating procedures for data consistency.
- Validate purchase order requirements for correctness and applicability, including 2-way, 3-way, and 4-way matching.
- Validate approval, completeness, and correctness of invoice details before encoding into the system.
- Analyze and provide input for exception items during the invoice matching process.
- Implement non-standard corrective actions for escalated or resolved aged items.
- Execute the Automatic Invoice Matching Process (AIM).
- Analyze gathered information using descriptive analytics, including basic mathematics and comparative analysis.
- Download exception reports for the AIMS Success Rate Report and Manual Interface Issues.
- Analyze gathered information using diagnostic analytics, such as root cause and gap analysis.
- Create Failure Analysis reports, known as the Watchout List.
- Match off aged unvouchered purchase orders as instructed.
- Communicate issues and concerns regarding disputes by compiling details in the SharePoint Issues Control Sheet.
- Investigate and log exception items for resolution.
- Browse, triage, and respond to simple email inquiries received in the team mailbox.
- Check if received emails are within the team's scope and triage them to the correct person.
- Identify urgent requests needing immediate attention and notify concerned staff.
- Sort, collate, and merge pages of invoices received in emails for uploading to OCR tools.
- Upload invoices to OCR tools such as Brainware or Dataserve.
- Perform special handling uploads, including attaching emails to invoices and uploading debit memos to Onbase.
Technical Stack
- Accounting System
- SharePoint
- OCR tools (e.g., Brainware, Dataserve)
- Onbase
Benefits & Compensation
- Flexible and competitive benefits plans
- Flexible time off plans
- Paid parental leave for both maternal and paternal care
- Vacation and holiday leave
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status.
