Penn State is hiring a Special Project Coordinator

Penn State is looking for a Special Project Coordinator to provide essential support for the execution of unique and strategic initiatives within the community health department. You will help ensure projects stay on track, maintain efficient workflows, and achieve their intended outcomes.

What You'll Do

• Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and handle other logistical tasks.
• Assist in the procurement of resources, including materials, technology, and external vendors.
• Maintain clear project documentation, including meeting minutes, action items, and status updates.
• Act as a communication liaison between project team members and stakeholders.
• Collect, organize, and analyze project-related data.
• Assist in preparing progress reports for management.
• Identify and recommend opportunities to streamline project workflows and enhance communication channels.

What We're Looking For

• Associate degree in business, communications, or a related field.
• Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Strong written and verbal communication skills.
• Ability to interact professionally with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable working in a dynamic environment where priorities may shift.

Nice to Have

• Two years of experience in an administrative or project support role.
• Familiarity with project management tools.
• Event planning experience.
• Research skills.

Technical Stack

• Microsoft Office Suite (Word, Excel, PowerPoint).
• Project management tools (a plus).

Team & Environment

Works closely with a student health educator, an associate director, and student affairs committee members.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness and a culture of belonging that supports equity initiatives and leverages the benefits of inclusion to help all members of the community thrive.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.