Collaborative Robotics is hiring a Senior Executive Assistant to provide strategic partnership to members of our senior leadership team. In this role, you will be instrumental in managing complex workflows, anticipating needs, and ensuring our leaders can operate at their highest impact as we reimagine the future of human-robot interaction.
What You'll Do
- Support executive and senior leadership team to ensure smooth day-to-day executive operations and alignment on key priorities.
- Manage complex and fast-moving calendars across multiple leaders, thoughtfully prioritizing meeting requests and coordinating across internal and external stakeholders.
- Anticipate needs by looking ahead across schedules, projects, and milestones, proactively identifying conflicts and helping leaders stay focused on high-impact work.
- Prepare executives for meetings by organizing agendas, briefing materials, and presentations, and tracking action items to ensure follow-through.
- Coordinate domestic and international travel logistics, including detailed itineraries and seamless calendar integration.
- Support leadership meetings, executive offsites, and company events by coordinating logistics, materials, and follow-ups.
- Manage expense reporting and administrative processes with accuracy and attention to company policies.
- Serve as a key liaison between executives and internal and external partners, ensuring communication flows clearly and efficiently.
- Identify opportunities to streamline processes, improve systems, and enhance operational effectiveness across the leadership team.
What We're Looking For
- 5+ years of experience supporting senior leaders in an Executive Assistant, Executive Business Partner, or similar role.
- Successfully supported multiple executives with competing priorities in a fast-paced environment.
- Highly organized and detail oriented, with strong systems for managing calendars, tasks, and follow-ups.
- Proactive and able to anticipate needs, think several steps ahead, and address potential issues before they arise.
- Communicate clearly and effectively, and can tailor messaging appropriately for different audiences and stakeholders.
- Exercise strong judgment and discretion when working with confidential or sensitive information.
- Experience coordinating complex travel, meetings, and executive expenses in a fast-moving environment.
- Comfortable learning and using modern productivity tools and enjoy working in a collaborative startup environment.
- Willing to occasionally travel.
- Must have and maintain US work authorization.
Nice to Have
- Bachelor’s degree preferred.
- Experience supporting C-level or senior leadership teams in a startup or high-growth company.
- Experience preparing executive presentations and leadership materials.
- Advanced proficiency with Google Workspace and productivity tools.
- Experience coordinating executive offsites, leadership meetings, or company events.
Technical Stack
- Google Workspace
Benefits & Compensation
- $140,000-$155,000 base salary + equity
- Equity grant
- Comprehensive benefits
Work Mode
This role is onsite at our office in Santa Clara, CA.
Cobot is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
