About the Role
This role involves managing electronic documents for remote online notarizations, ensuring legal compliance, data accuracy, and timely processing within a secure digital environment.
Responsibilities
- Review and verify identity documents submitted during remote notarization sessions
- Perform notarial acts in accordance with state-specific laws and regulations
- Manage digital files to ensure completeness and compliance
- Authenticate signer identity using approved credential analysis tools
- Maintain secure electronic journals for all notarized transactions
- Guide customers through the online notarization process with clarity
- Ensure all documentation meets legal standards before finalization
- Respond promptly to requests for notarial services during scheduled hours
- Protect sensitive personal information in compliance with privacy standards
- Use audiovisual technology to conduct real-time remote sessions
- Confirm document readiness prior to notarization procedures
- Track and report completed notarial acts using internal systems
- Follow protocols for handling questionable or suspicious activity
- Adhere to audit requirements and maintain accurate records
- Support compliance with federal and state electronic signing laws
Nice to Have
- Prior experience as a traditional or remote notary public
- Familiarity with notarial best practices and regulatory updates
- Experience in customer-facing roles involving documentation
- Knowledge of mortgage, real estate, or legal document workflows
- Proven record of accuracy in document processing roles
Benefits
- Flexible scheduling options
- Opportunity to work remotely from any location
- Access to digital tools and training resources
- Performance-based incentive opportunities
- Ongoing professional development support
Compensation
Competitive hourly wage with performance-based incentives
Work Arrangement
Remote
Team
Independent contractor role with structured support and oversight
Technology Requirements
- A functioning webcam and microphone are required for real-time audiovisual communication
- Minimum 1.5 Mbps download and upload speed for stable connection
- Compatible device running Windows 10 or macOS 12 or higher
- Up-to-date web browser such as Chrome or Firefox
- Ability to install and use secure notarization software platforms
Compliance & Security
- All notarial actions must follow state-specific RON laws
- Electronic journals must be maintained for minimum retention periods
- Data encryption and secure login protocols are mandatory
- No third parties may be present during notarization sessions
- Strict adherence to identity verification procedures is enforced
Not available
