World Business Lenders (WBL) is hiring an Executive & Personal Assistant to provide comprehensive administrative and personal support to a member of our C-suite team. This fully remote role is central to ensuring seamless operations by managing complex logistics, calendars, travel, and confidential projects across both professional and personal domains.
What You'll Do
- Manage and maintain the executive’s calendar, including scheduling internal and external meetings across multiple time zones.
- Screen and prioritize emails, messages, and requests for C-Suite Executives.
- Coordinate complex domestic and international travel arrangements, itineraries, and logistics.
- Prepare documents, presentations, and briefing materials for meetings.
- Take notes during key meetings and ensure timely follow-ups on action items.
- Anticipate the needs of the C-Suite Executives and proactively resolve scheduling conflicts.
- Support in organizing off-site meetings, company-wide events, and executive leadership sessions.
- Prepare business cases, dashboards, and strategic updates for leadership reviews.
- Assist with personal tasks as needed, maintaining a high level of trust and discretion.
- Identify operational bottlenecks and escalate issues with recommended mitigation steps.
- Handle expense reporting, invoice processing, and other financial matters.
- Facilitate communication to ensure directives, timelines, and expectations are understood and applied.
- Synthesize data, reports, and business metrics into concise briefings for senior leaders.
- Perform real-time updating, tracking, management, and effective reporting of all departmental tasks and meeting takeaways via Monday.com.
- Execute other projects and duties as assigned.
What We're Looking For
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
- Exceptional English communication skills, both written and verbal.
- Proven experience managing complex calendars and logistics across time zones.
- Highly organized, detail-oriented, and able to multitask efficiently.
- Demonstrated ability to handle confidential information with discretion.
- Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.
- Comfortable working independently in a fully remote, fast-paced environment.
- Must be sharp, polished, professional, and resourceful.
- Impeccable diligence and attention to detail.
- Must be flexible, nimble, and adaptable to frequent changes to schedules and priorities.
- Financial analysis skills, including maintaining financial matters, budgets, and expenses.
- Strong organizational, time-management, and problem-solving skills.
- Must be proactive with a strong work ethic and high energy level.
- Ability to multitask and complete all projects within designated timeframes.
- Evening and weekend 'on call' availability is required.
Technical Stack
- Microsoft Suite (Word, Excel, PowerPoint)
- Zoom
- Teams
- Monday.com
Team & Environment
You will be directly supporting a member of the C-suite team in a fully remote workforce structure.
Benefits & Compensation
- Competitive USD Salary
- Paid Time Off (PTO) after 6 months of service
Work Mode
This is a fully remote position.
World Business Lenders, LLC is an equal opportunity employer.
