World Business Lenders, LLC is hiring an Executive & Personal Assistant to provide comprehensive support to a member of our C-suite team. In this fully remote role, you will blend professional administrative duties with high-level personal logistics, requiring impeccable trust and discretion.
What You'll Do
- Manage and maintain the executive’s calendar, scheduling meetings across multiple time zones.
- Screen and prioritize emails, messages, and requests for C-Suite Executives.
- Coordinate complex domestic and international travel arrangements, itineraries, and logistics.
- Prepare documents, presentations, and briefing materials ahead of meetings.
- Take notes during key meetings and ensure timely follow-ups on action items.
- Anticipate needs and proactively resolve scheduling conflicts or gaps.
- Support in organizing off-site meetings, company-wide events, and leadership sessions.
- Prepare business cases, dashboards, and strategic updates for leadership and board reviews.
- Handle personal tasks and household operations across multiple properties.
- Identify operational bottlenecks and escalate issues with recommended mitigation steps.
- Handle expense reporting, invoice processing, and other financial matters.
- Facilitate communication to ensure directives and expectations are consistently applied.
- Synthesize data, reports, and business metrics into concise briefings for senior leaders.
- Perform real-time updating, tracking, management, and reporting of departmental tasks via Monday.com.
- Execute other projects and duties as assigned.
What We're Looking For
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
- Exceptional English communication skills, both written and verbal.
- Proven experience managing complex calendars and logistics across time zones.
- Highly organized, detail-oriented, and able to multitask efficiently.
- Demonstrated ability to handle confidential information with discretion.
- Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.
- Comfortable working independently in a fully remote, fast-paced environment.
- Sharp, polished, professional, and resourceful demeanor.
- Impeccable diligence and attention to detail.
- Flexibility and adaptability to frequent changes in schedules and priorities.
- Financial analysis skills, including maintaining budgets and expenses.
- Strong organizational, time-management, and problem-solving skills.
- A proactive approach with a strong work ethic and high energy level.
- Ability to multitask and complete all projects within designated timeframes.
- Evening and weekend 'on call' availability is required.
Technical Stack
- Microsoft Suite (Word, Excel, PowerPoint)
- Zoom
- Teams
- Monday.com
Team & Environment
You will be supporting a member of the C-suite team, reporting directly to a C-suite executive.
Benefits & Compensation
- Competitive USD Salary
- Paid Time Off (PTO) after 6 months of service
- Fully remote work environment
Work Mode
This is a fully remote position, proudly embracing a global, distributed workforce.
World Business Lenders, LLC is an equal opportunity employer.
