ISTA Personnel Solutions is hiring a Remote Executive Assistant to support a U.S.-based healthcare client. This client provides medical and therapy services by deploying Nurse Practitioners and Physician Assistants to nursing homes. In this fully remote role, you will be a dedicated extension of the client's team, keeping leadership structured, informed, and on track while working EST hours.
What You'll Do
- Work closely with executives to organize tasks, priorities, and workflows.
- Maintain and manage executive to-do lists and track key action items.
- Join meetings, take clear and accurate notes, and follow up on deliverables.
- Update and maintain project management tools like Monday.com and Asana.
- Assist with general administrative coordination and day-to-day operational support.
- Ensure tasks and projects are tracked and completed on time.
- Communicate professionally with internal stakeholders when required.
- Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment.
What We're Looking For
- Previous experience working as an Executive Assistant.
- Strong organizational and time management skills.
- Highly detail-oriented with a proactive mindset.
- Excellent English communication skills (verbal and written).
- Ability to work independently and build your own work rhythm in a remote environment.
- Comfortable using basic computer systems, Microsoft Office, and Outlook.
- A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability.
- Reliable power backup to manage load shedding or outages.
Nice to Have
- Familiarity with healthcare operations or clinical workflows.
- Familiarity with project management tools.
Technical Stack
- Microsoft Office
- Outlook
- Monday.com
- Asana
Team & Environment
You will be supporting executives and leadership teams within a dynamic, fast-growing organization that operates as a dedicated extension of clients’ teams.
Benefits & Compensation
- Compensation for South African public holidays in accordance with the BCEA.
Work Mode
This is a fully remote position.
ISTA Personnel Solutions is an equal opportunity employer.
