World Business Lenders, LLC is seeking an experienced Remote Executive & Personal Assistant to provide comprehensive administrative and personal support to a member of our C-suite team. This role requires a sharp, proactive professional who can manage complex schedules, oversee personal logistics, handle financial tasks, and execute strategic projects with impeccable discretion.
What You'll Do
- Manage and maintain the executive's calendar, including scheduling internal and external meetings across multiple time zones.
- Screen and prioritize emails, messages, and requests for C-Suite Executives.
- Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.
- Prepare documents, presentations, and briefing materials ahead of meetings.
- Take notes during key meetings and ensure timely follow-ups on action items.
- Anticipate the needs of the C-Suite Executives and proactively resolve scheduling conflicts or gaps.
- Support in organizing off-site meetings, company-wide events, and executive leadership sessions.
- Prepares business cases, dashboards, and strategic updates for leadership reviews and board-level materials.
- Assist with personal tasks as needed, maintaining a high level of trust and discretion.
- Identifies operational bottlenecks and escalates issues with recommended mitigation steps.
- Execute complex and detailed travel arrangements, including preparing itineraries and compiling necessary documents.
- Handle expense reporting, invoice processing and other financial matters.
- Facilitates communication to ensure that directives, timelines, and expectations are understood and consistently applied.
- Synthesizes data, reports, and business metrics into concise briefings for senior leaders.
- Real-time updating, tracking, management and effective reporting of all departmental tasks and meeting takeaways via Monday.com.
- Other projects and duties as assigned.
What We're Looking For
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience.
- Exceptional English communication skills, both written and verbal, are imperative.
- Proven experience managing complex calendars and logistics across time zones.
- Highly organized, detail-oriented, and able to multitask efficiently.
- Demonstrated ability to handle confidential information with discretion.
- Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.
- Comfortable working independently in a fully remote, fast-paced environment.
- Must be sharp, polished, professional and resourceful.
- Impeccable diligence and attention to detail is required.
- Must be flexible, nimble and adaptable to frequent changes to schedules/priorities.
- Financial analysis skills, including maintaining financial matters, budgets and expenses, required.
- Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation.
- Must be proactive with a strong work ethic and high energy level.
- Ability to multitask and complete all projects within designated timeframes.
- Evening/weekend 'on call' availability required.
Technical Stack
- Microsoft Suite (Word, Excel, PowerPoint)
- Zoom
- Teams
- Monday.com
Team & Environment
You will provide dedicated support to a member of the C-suite team within a fully remote company culture.
Benefits & Compensation
- Competitive USD Salary
- Paid Time Off (PTO) after 6 months of service
Work Mode
This is a fully remote position.
