Braze is hiring an Operations & Project Assistant (Construction) to provide administrative and operational support for construction and remodeling projects. This role blends project coordination, systems management, and hands-on problem solving to keep projects organized and on track.
What You'll Do
- Coordinate project logistics and documentation from initial lead entry to final invoicing, ensuring all files, photos, and approvals are current.
- Communicate with city departments and inspectors to obtain permits, schedule inspections, and clarify requirements.
- Maintain project folders and shared drives with signed contracts, estimates, invoices, and warranties.
- Track job milestones and ensure tasks like material/work order approvals, Payzer links, and install reminders are completed on schedule.
- Support owners in preparing client communication, reminders, and follow-ups using established templates.
- Prepare basic marketing materials: post social content, organize photos/videos from job sites, and assist with short video edits.
- Document recurring processes and help build internal SOPs for project management, invoicing, and reporting.
- Handle miscellaneous administrative, vendor, and reporting tasks as assigned to keep projects moving efficiently.
What We're Looking For
- 2+ years of experience as an Operations Assistant, Project Coordinator, or Executive Assistant in construction, real estate, or property management.
- Demonstrated ability to learn and document new processes, track multiple projects, and follow detailed checklists or workflows.
- Strong written and spoken English; able to communicate confidently with vendors and city offices.
- Proven ability to research and problem-solve independently—especially with ambiguous or incomplete information.
- High attention to detail with digital organization skills (naming conventions, file systems, spreadsheets).
- Proficiency in Google Workspace, Excel, and project management tools (e.g., AccuLynx, Monday, Asana, or similar).
Nice to Have
- Construction background.
- Familiarity with Canva or simple video-editing software (e.g., CapCut, Filmora).
Technical Stack
- Google Workspace, Excel
- AccuLynx, Monday, Asana
- Canva, CapCut, Filmora
Team & Environment
This is a full-time position with Braze, with ongoing support from the agency. We operate in a remote environment that values growth, development, teamwork, and collaboration.
Benefits & Compensation
- Compensation: Up to $1,450 per month depending on experience.
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development.
- 13th month pay.
Work Mode
This is a fully remote position.
Braze is a people-centered agency with a passion for leaving every person and business in a better position. We value partnership, service, and excellence.
