Xenon7 is hiring an Operations Analyst to be a central support for our leadership team and operational functions. This role requires a highly organized individual to manage internal projects, coordinate finance activities, and optimize executive workflow.
What You'll Do
- Oversee employee timesheet submissions and approvals
- Flag inconsistencies and help teams stay compliant with billing cycles
- Generate timesheet summary reports for leadership
- Track milestones, dependencies, and deliverables for internal projects
- Maintain status dashboards and circulate weekly progress reports
- Facilitate stand-ups, retrospectives, and sprint planning meetings
- Support monthly budget tracking and financial reconciliations
- Collaborate with finance and operations teams on vendor payments and expense monitoring
- Assist in preparing quarterly forecasts and spending reports
- Manage CEO’s calendar and optimize their meeting flow
- Liaise with internal and external stakeholders to prioritize engagements
- Support documentation, note-taking, and follow-ups from leadership meetings
What We're Looking For
- 2–4 years in operations, admin, or project analyst roles, preferably in tech or startup environments
- Strong proficiency with tools like Excel/Google Sheets, Trello/Asana, Zoom, and calendaring systems
- Working knowledge of budgeting basics and project lifecycle terms
- Excellent communication, organization, and time-management skills
- Experience working remotely and adapting across time zones
Nice to Have
- Familiarity with QuickBooks, Zoho Books, or similar finance tools
- Prior exposure to executive support or C-suite coordination
- Ability to synthesize multiple requests into clear priorities
Technical Stack
- Excel/Google Sheets
- Trello/Asana
- Zoom
- Calendaring systems
- QuickBooks
- Zoho Books
Team & Environment
You will support the leadership team and operations functions, reporting directly to the CEO.
Benefits & Compensation
- Flexible remote work culture
- Direct exposure to leadership and high-impact decision-making
- Opportunities to contribute to operational strategy and scale
Work Mode
This is a fully remote position.
Xenon7 is an equal opportunity employer.
