Aecon Group Inc. (AECON) is looking for an organized and proactive Office Manager. Reporting to the Senior Director, New Nuclear Development, you will provide critical administrative and operational support to the team. You'll handle a broad range of tasks, from financial coordination and confidential matters to office management and event planning, ensuring smooth daily operations.
What You'll Do
- Serve as the first point of contact for visitors, suppliers, and general inquiries.
- Manage visitor sign‑in, notify employees of arrivals, and monitor security concerns.
- Receive, distribute, and coordinate internal and external mail and courier shipments.
- Maintain employee in/out logs and support evacuation procedures during emergencies.
- Update employee contact lists, the Global Address Book, and project distribution lists.
- Coordinate property management and office setup for new facilities.
- Ensure invoices are processed and paid on time.
- Prepare presentations, meeting agendas, minutes, and documentation.
- Order promotional materials, office supplies, and manage office inventory.
- Maintain filing systems and SharePoint security access.
- Create and update organizational charts.
- Manage calendars, schedule meetings, arrange catering, and coordinate travel.
- Prepare and submit expense reports through Concur.
- Support Business Development with pre‑qualification documentation.
- Assist with planning and coordination of company and team events.
What We're Looking For
- Proven experience in an administrative or office management role.
- Strong organizational skills and sound judgment for handling confidential matters.
- Ability to work independently and manage a broad range of tasks efficiently.
- Excellent verbal and written communication skills.
- Proficiency with standard office software.
Technical Stack
- SharePoint
- Concur
Team & Environment
You will report directly to the Senior Director, New Nuclear Development and provide support to the entire New Nuclear Development team. The role involves supporting multiple managers and departments as needed.
Benefits & Compensation
- Services to support mental, emotional, and physical well‑being.
- Career building through Aecon University and Leadership Programs.
- Equity, Diversity & Inclusion training.
- Aecon Women in Trades and Aecon Diversity in Trades programs.
- Access to Employee Resource Groups (ERGs).
Aecon is an equal opportunity employer committed to inclusion and providing equitable opportunities for everyone.
