Transdev is hiring an Office Manager to perform administrative tasks in maintaining the collection, processing, and reporting of all financial information for the project. This includes human resources, payroll, accounts payable and receivable. You will also proficiently use a computerized vehicle and equipment maintenance information system. We are seeking customer service-oriented professionals dedicated to safety.

What You'll Do

Act as the primary administrative point of contact for scheduling coordination, documentation, and operational support.
Maintain organized records, reports, and internal systems to support daily business operations.
Serve as Office Manager supporting five (5) travel technicians and contracted technical support staff.
Manage billing processes, including invoice preparation, review, and submission.
Oversee payroll functions for travel technicians and applicable contracted personnel, ensuring accuracy and timeliness.
Coordinate with management to resolve billing discrepancies and payroll-related issues.
Provide direct administrative and system support to the Maintenance Team.
Handle N-part entries and unit uploads for all Fleet Services.
Ensure fleet data accuracy and consistency across internal tracking systems.
Assist with documentation and process flow related to fleet maintenance operations.
Support contracted technical resources by assisting with onboarding documentation, workflow coordination, and administrative needs.
Help bridge communication between internal teams and external technical partners.
Be an active member of the TFS Startup and Shutdown Team.
Assist with planning, coordination, documentation, and execution of startup and shutdown activities.
Support operational readiness and closeout processes to ensure smooth transitions.
Provide cross-functional support as needed to ensure continuity of operations.
Assist leadership with special projects, reporting, and process improvements.
Demonstrate flexibility and initiative in a fast-paced, evolving operational environment.

What We're Looking For

High School Diploma or equivalent.
2 years of data entry and administrative experience.
Computer literate; proficient in Microsoft Office.
Ability to operate a standard telephone system.
Excellent written and verbal communication skills.
Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.

Nice to Have

Faster and EAM experience.
Experience using ADP, MOBI, and invoicing.

Technical Stack

Microsoft Office
ADP
MOBI
Faster
EAM

Team & Environment

You will support five (5) travel technicians and contracted technical support staff and provide direct administrative and system support to the Maintenance Team.

Benefits & Compensation

Compensation range: $47,200 – $59,000
Vacation: minimum of two (2) weeks
Sick days: 5 days
Holidays: 12 days; 8 standard and 4 floating
Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability