Keller Executive Search is seeking an Office Coordinator to manage remote office operations and coordinate logistics that support seamless recruitment processes at our global executive search firm. You'll provide administrative support and facilitate collaboration in a remote, team-oriented environment.
What You'll Do
- Oversee daily office operations, including supplies, vendor management, and facility maintenance.
- Coordinate scheduling for team meetings, interviews, and office events.
- Handle incoming communications, routing calls, emails, and inquiries efficiently.
- Maintain organized records, databases, and filing systems for operational efficiency.
- Assist with onboarding new hires, preparing materials, and coordinating training.
- Support administrative tasks like expense tracking and report compilation.
- Facilitate virtual and in-person collaborations with global teams and clients.
What We're Looking For
- Experience as an Office Coordinator, Administrator, or similar support role.
- Familiarity with office software like Microsoft Office and collaboration tools.
- Strong organizational skills with the ability to juggle multiple priorities.
- Excellent communication and interpersonal skills.
- Ability to manage confidential information responsibly.
- Detail-oriented with problem-solving aptitude.
- Team player who thrives independently when needed.
- Flexible in adapting to evolving office needs.
Technical Stack
- Microsoft Office
- Slack
- Zoom
Team & Environment
Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Culture of open communication, diversity, and innovation, with a results-oriented approach and no rigid hierarchies. Remote work environment that prioritizes well-being.
Benefits & Compensation
- Compensation: 643,000–784,000 annually.
- Comprehensive health insurance (medical, dental, and vision).
- Paid Time Off (PTO) including vacation, holidays, and personal days.
- Paid Sick Leave.
- Significant opportunities for professional growth, skill development, and career advancement.
- Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
Work Mode
This is a remote role open to global candidates.
Keller is an equal opportunity employer. For all positions, qualified candidates will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, marital status, disability, pregnancy, genetic information, or any other condition protected by Brazilian labor law or other applicable laws.
