At Epistemix, you will be instrumental in building the operational backbone of our rapidly growing company. As the Manager, Strategic Operations reporting directly to the COO, you will translate leadership priorities into disciplined execution by maintaining our work management platforms, operational playbooks, and key financial and IT systems.

What You'll Do

Support the COO in designing and maintaining internal systems, resources, playbooks, and working frameworks.
Maintain key internal resources so critical information, decisions, and processes remain visible and searchable.
Partner with the COO to lead internal initiatives, introducing improved ways of working and supporting teams through change.
Oversee the day-to-day operational management of company technology systems, including employee access and licensing.
Manage IT vendor relationships, prioritize requests, and ensure timely resolution of technology issues.
Help ensure the organization maintains reliable technology systems by coordinating data protection practices and backups.
Serve as a key operational partner to the COO in maintaining financial visibility across the organization.
Assist the COO in monitoring spending across teams to ensure disciplined financial management.
Oversee the company’s expense and travel processes to ensure they operate smoothly and align with company standards.
Support the COO in coordinating board and investor engagement cycles, ensuring materials are organized and timely.
Help maintain leadership focus by supporting the coordination of priorities and schedules.
Coordinate the planning and execution of key company events like leadership offsites and company gatherings.
Support high-priority initiatives by stepping in to advance urgent or complex workstreams.

What We're Looking For

Bachelor's Degree or equivalent experience.
5+ years of experience in Strategic Operations, Business Ops, or a high-level operational support role.
Demonstrated ability to lead complex projects and drive team adoption.
Experience in software implementations and organizational change management.
Comfort managing hardware logistics, software licenses, and basic troubleshooting.
Deep experience in building complex databases, interconnected wikis, and project management hubs in Notion or similar software.
Comfortable with accounting, budget tracking, and platforms like Ramp.

Nice to Have

Experience in a high-growth startup preferred.
2+ years of experience within a Series A or Series B stage company preferred.

Technical Stack

Notion
Ramp

Team & Environment

You will report directly to the COO and work closely with the company's leadership team.

Benefits & Compensation

Equity & Incentives – Participation in our stock option program.
Flexible Time Off – Autonomy to manage your schedule and work-life balance.
Health, Welfare and 401(k) Programs – Eligibility for benefits (for U.S. employees).
Meaningful Impact – Apply your creative talents to revolutionize data-driven decision-making.