Hunt St is looking for a Legal Operations Assistant (005‑0555) to keep our well‑developed legal systems running smoothly. You will be the operations backbone for our consulting practice and a go‑to link between our lawyers, ensuring professional delivery for sophisticated client needs.
What You'll Do
- Set up new matters and onboard clients.
- Manage calendars, meetings, and organise client sessions (Zoom/in‑person).
- Format and manage documents, letters, advice, deeds, and packs in firm style.
- Run invoicing: draft invoices based on agreed fees, track payments, and follow up.
- Ensure files are opened, maintained, and closed properly within the practice system.
- Open new files and run basic conflict checks.
- Prepare and send cost agreements and engagement letters.
- Follow up on signed agreements and initial client information.
- Set up digital folders and naming conventions for each matter.
- Book internal scoping and review sessions with the Head of Legal.
- Prepare execution versions of documents (print, PDF, DocuSign).
- Print, assemble, and post documents as needed.
- Log all incoming and outgoing mail in the mail registry.
- Arrange couriers and track key deliveries.
- Maintain and order stationery and basic office supplies.
- Process trust receipts and simple reconciliations under instruction.
- Prepare basic trust and fee reports for sign‑off.
- Save all key emails and documents in the correct file.
- Keep a simple “matter status” list updated.
- Finalise and archive closed files according to policy.
- Send closing and thank‑you emails where appropriate.
- Triage and facilitate leads in conjunction with the Head of Legal.
What We're Looking For
- Must have professional services admin experience.
- Confident with MS Office, PDF editing, word‑processing, and document management systems.
- Take pride in tidy files, robust processes, and ownership of quality.
- Communicate professionally with clients and colleagues.
- Enjoy being the person who “just makes things work.”
- You need to be organised, reliable, and willing to own the admin side end‑to‑end.
- Must be Philippines‑based.
Nice to Have
- Professional services admin experience preferably in the legal or law industry.
Technical Stack
- MS Office
- PDF editing tools
- Word‑processing software
- Document management systems
Team & Environment
You’ll work closely with the Founder and our Head of Legal. The team is collaborative, professional yet approachable, and focused on delivering practical solutions.
Benefits & Compensation
- Monthly salary: $1,500 – $2,500 AUD
Work Mode
This is a remote position open to candidates in the Philippines.
Hunt St is an equal opportunity employer.
