Hunt St is looking for a Legal Operations Assistant (005‑0555) to keep our well‑developed legal systems running smoothly. You will be the operations backbone for our consulting practice and a go‑to link between our lawyers, ensuring professional delivery for sophisticated client needs.

What You'll Do

Set up new matters and onboard clients.
Manage calendars, meetings, and organise client sessions (Zoom/in‑person).
Format and manage documents, letters, advice, deeds, and packs in firm style.
Run invoicing: draft invoices based on agreed fees, track payments, and follow up.
Ensure files are opened, maintained, and closed properly within the practice system.
Open new files and run basic conflict checks.
Prepare and send cost agreements and engagement letters.
Follow up on signed agreements and initial client information.
Set up digital folders and naming conventions for each matter.
Book internal scoping and review sessions with the Head of Legal.
Prepare execution versions of documents (print, PDF, DocuSign).
Print, assemble, and post documents as needed.
Log all incoming and outgoing mail in the mail registry.
Arrange couriers and track key deliveries.
Maintain and order stationery and basic office supplies.
Process trust receipts and simple reconciliations under instruction.
Prepare basic trust and fee reports for sign‑off.
Save all key emails and documents in the correct file.
Keep a simple “matter status” list updated.
Finalise and archive closed files according to policy.
Send closing and thank‑you emails where appropriate.
Triage and facilitate leads in conjunction with the Head of Legal.

What We're Looking For

Must have professional services admin experience.
Confident with MS Office, PDF editing, word‑processing, and document management systems.
Take pride in tidy files, robust processes, and ownership of quality.
Communicate professionally with clients and colleagues.
Enjoy being the person who “just makes things work.”
You need to be organised, reliable, and willing to own the admin side end‑to‑end.
Must be Philippines‑based.

Nice to Have

Professional services admin experience preferably in the legal or law industry.

Technical Stack

MS Office
PDF editing tools
Word‑processing software
Document management systems

Team & Environment

You’ll work closely with the Founder and our Head of Legal. The team is collaborative, professional yet approachable, and focused on delivering practical solutions.