brightwheel is hiring an Independent Contractor - Executive Assistant

Responsibilities

• Manage and optimize calendars for multiple executives, ensuring effective prioritization and minimal conflicts
• Coordinate meetings across internal teams, external partners, and time zones
• Support inbox management, including organizing, responding, and flagging key items
• Handle expense reporting, reimbursements, and tracking to ensure timely and accurate submissions
• Arrange travel, accommodations, and logistics for executives
• Support planning and execution of team events, all-hands, and offsites
• Coordinate team culture initiatives such as celebrations, milestones, and recognition (e.g., Kudoboards)
• Provide ad-hoc administrative support including document preparation, research, and process coordination

Requirements

• 1+ years of experience as an Executive Assistant or in a similar administrative role
• Proven ability to support multiple executives or stakeholders simultaneously
• Strong organizational and time management skills with keen attention to detail
• Excellent English written and verbal communication skills
• Experience working in a fast-paced, remote, and cross-functional environment
• Proficiency with tools such as Google Workspace, Slack, and expense management platforms (e.g., Ramp)

Work Arrangement

Hybrid

Team

Structure: distributed team with remote employees across every US time zone, as well as select offices in the US and internationally.

Additional Information

• This is an independent contractor opportunity. Contractors engaged through this program are not employees of Brightwheel and are not entitled to employee benefits or employment protections. Contractors retain control over how services are performed and may provide services to other clients, subject to reasonable conflict-of-interest considerations.
• Brightwheel is committed to creating a diverse and inclusive work environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
• Protecting Our Applicants: Please be aware of recruiting scams impersonating Brightwheel. All legitimate communications come from @mybrightwheel.com addresses, and we never ask for payment or sensitive personal data as part of our hiring process. If you suspect fraudulent contact, reach out to security@mybrightwheel.com. Thank you for helping us keep our applicant community safe.