Washington University in St. Louis is seeking a Grant Specialist II to join the Infectious Diseases department, working remotely. You will play a vital role in the sponsored project life cycle, ensuring research proposals adhere to sponsor guidelines and are successfully submitted by supporting faculty through the pre-award stage.
What You'll Do
- Perform pre-award job duties in response to specific proposal guidelines and terms and conditions.
- Work with faculty in proposal preparation and submission.
- Manage budgeting, analysis, and justifications for proposals; gather information for protocols and non-technical proposal components as needed.
- Serve as a liaison between the Chair, Faculty, and Department Administrators.
- Stay current on federal and university developments regarding research administration and complex regulations.
- Coordinate submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
- Compile and ensure accurate regulatory compliance of necessary data collected from various sources.
- Work with Principal Investigators to compile and submit the entire grant according to established agency/university guidelines.
- Prepare and review all agency forms for submission.
- Enter grant budgeting documents online, as needed.
- Obtain PI and institutional signatures for proposal submissions.
- Initiate subaward setup through SUBS system and upload pre-award documents.
- Coordinate with Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts via the SUBS system.
- Coordinate support for internal and external requests for grant-related information.
- Track and maintain online database of grants submitted, awarded, and rejected.
- Assist senior leadership with special projects.
- Perform other duties as assigned.
What We're Looking For
- Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
- 2+ years of relevant experience.
Nice to Have
- Knowledge of RMS (Research Management System) and SUBS.
- Knowledge of agency guidelines.
- Accounting experience.
- Proficiency with Adobe Acrobat.
- Analytical Thinking.
- Computerized Accounting.
- Computer Literacy.
- Deadline Management.
- Grant Administration experience.
- IBM Cognos Analytics.
- Interpersonal Communication.
- Learning New Technologies.
- Maintaining Composure.
- Microsoft Excel, Office, OneNote, Teams, and Word.
- Oral and Written Communication.
- Workday Software.
Technical Stack
- RMS (Research Management System)
- SUBS
- Microsoft Office Suite
Team & Environment
Serves as a liaison between the Chair, Faculty, and Department Administrators.
Benefits & Compensation
- Salary: $53,100.00 - $90,600.00 annually.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Defined contribution (403(b)) Retirement Savings Plan, with university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, and access to dietitians.
- 4 weeks of caregiver leave.
- Family care resources.
- Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.
Work Mode
This is a remote position.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and provides equal opportunity and access without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
