The People Group is looking for a freelance Executive/Virtual Assistant to provide high-level administrative and operational support to founders and senior leaders on a remote, fractional basis. You will ensure efficient day-to-day operations for clients across different time zones.
What You'll Do
- Manage calendars, schedule meetings and appointments for clients.
- Coordinate travel arrangements and accommodations.
- Prepare and edit documents, reports, and presentations.
- Handle phone calls, emails, and other correspondence.
- Organize and maintain files, records, and databases.
- Assist in the preparation of meeting agendas and take minutes.
- Collaborate with other team members to ensure efficient workflow.
- Arrange and coordinate events and conferences.
- Perform ad-hoc administrative tasks as needed.
- Respond to and manage client requests with professionalism and attention to detail.
What We're Looking For
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Experience working in a fractional, freelance, or contract based role.
- Exceptional organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in MS Office and Google Suite.
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and accuracy.
- High degree of professionalism and confidentiality.
- Ability to work independently and remotely.
- Flexible schedule and availability.
- Demonstrated experience supporting multiple executives or clients simultaneously.
Nice to Have
- Experience with project management tools.
- Familiarity with video conferencing and online collaboration tools.
- Knowledge of office management systems and procedures.
- Experience working with HNW individuals.
- Experience working with Family Offices.
- Experience working with Business Leaders.
- Flexible with occasionally meeting clients in person if requested.
- Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance.
Technical Stack
- MS Office
- Google Suite
Team & Environment
You will be part of a freelance talent pool supporting clients.
Benefits & Compensation
- Work as a contractor under The People Group company name.
- Clients sign contracts directly with The People Group, providing contractor protection.
Work Mode
This is a fully remote position open to candidates globally.
The People Group fosters a culture built on quality, consistency, and long-term partnerships. We treat contractors with respect, clarity, and fairness, emphasizing clear expectations, open communication, and mutual accountability.
