Pearl Talent is seeking an Executive Assistant for a U.S. travel agency client. This role is critical for enabling the agency to handle more trip planning inquiries and accelerate the transition from proposal design to client presentation. You will join a fast-growing team focused on delivering high-quality, detail-oriented travel coordination.
What You'll Do
- Migrate itinerary content from partner tour operators into the agency's Canva proposal template.
- Audit confirmed client itineraries and bookings prior to travel.
- Research potential flight options using Google/ITA Matrix.
- Create reusable one-pager materials for proposals, such as hotel summaries and destination overviews.
- Draft pre-arrival communications to hotels and clients.
- Request and confirm Concierge requests, including dining reservations and spa appointments.
- Send booking confirmation emails for hotel-only booking projects.
- Prepare client folders with all confirmed travel documents, including booking confirmations and e-tickets.
- Maintain client profile data in Google Drive, uploading passport copies and recording preferences.
- Schedule site visits with hotel sales managers for client-organized scouting trips.
What We're Looking For
- Fluent English with impeccable grammar (C2 level minimum).
- Advanced Canva experience; must submit a portfolio or sample work.
- High attention to detail, producing visually flawless, client-caliber work.
- A strong sense of aesthetics and formatting, with a preference for luxury, minimalist taste.
- Ability to consistently deliver work within <48-hour windows.
- High initiative and critical thinking to identify formatting gaps or client inconsistencies proactively.
Nice to Have
- Experience in luxury travel or event planning.
- A background in design, layout, or editorial production.
- Familiarity with itinerary tools, trip planners, or travel industry documents.
- Ability to scale hours as business demand increases.
Technical Stack
- Canva
- ClickUp (or similar)
- Google Workspace (Docs, Sheets, Gmail)
- WhatsApp / Email
- Internal folders and templates
Team & Environment
You will work directly with a U.S.-based client and leadership team.
Benefits & Compensation
- Remote work from anywhere.
- 15 days of paid time off per year plus U.S. federal holidays.
- Mentorship from a U.S.-based client and leadership team.
- Access to financial tools and courses for learning and development.
- A flexible schedule with autonomy and space for deep work.
- Retention bonuses at 3, 6, 9, and 12 months.
- Community-driven benefits like an annual retreat.
- Competitive compensation based on experience.
Work Mode
This is a fully remote position open to global candidates.
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