Paired is hiring an Executive Assistant to the President to provide direct, high-level support for a fast-growing tax advisory firm. You will act as a trusted partner, enabling the President to focus on strategic initiatives, client relationships, and overall company growth.
What You'll Do
- Manage and maintain the President's complex calendar, scheduling appointments, meetings, and conferences.
- Proactively anticipate scheduling conflicts and logistical challenges, offering solutions and re-prioritizing as needed.
- Serve as the primary point of contact and gatekeeper for the President, screening and prioritizing incoming communication.
- Draft, edit, and proofread high-level communications, presentations, reports, and internal memos.
- Coordinate all aspects of internal and external meetings, including scheduling, venue booking, technology setup, and material preparation.
- Attend meetings as required to take detailed minutes, track action items, and ensure timely follow-up.
- Assist with planning and execution of company events, client appreciation gatherings, and industry conferences.
- Arrange comprehensive domestic and international travel itineraries, including flights, accommodations, and visas.
- Prepare detailed travel expense reports and ensure timely reconciliation.
- Assist the President with special projects and initiatives, conducting research, compiling data, and preparing summaries.
- Maintain organized digital filing systems for critical documents and records.
- Process invoices, expense reports, and other financial documentation for the President's office.
- Interact professionally and courteously with high-net-worth clients, business partners, and industry contacts.
What We're Looking For
- Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Docs), Zoom, Slack, Notion, and task/project management software.
- Meticulous attention to detail and ability to manage multiple complex tasks simultaneously.
- Exceptional English language written and verbal communication skills.
- Ability to work independently, prioritize effectively, and anticipate needs.
- Ability to handle highly sensitive and confidential information with absolute integrity.
- Thrive in a fast-paced environment and adapt to changing priorities.
Nice to Have
- Experience supporting a C-suite executive.
- Familiarity with tax, finance, or professional services industries.
- Strong critical thinking and problem-solving skills.
Technical Stack
- Google Workspace (Gmail, Calendar, Docs)
- Zoom
- Slack
- Notion
- Task/project management software
Team & Environment
You will report directly to the President.
Benefits & Compensation
- Remote Working for a US Company
- Exposure to new technology & trends
- Competitive Salary
Work Mode
This is a fully remote position open to candidates worldwide.
Paired is an equal opportunity employer.
