Solace is looking for an Executive Assistant to provide high-impact support to our co-founder and Chief Product Officer. You'll act as an extension of the leader you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward. This is a high-trust, high-visibility role foundational to Solace's ability to scale. We're intense, lean, mission-driven, and here to redefine healthcare.
What You'll Do
- Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
- Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
- Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials.
- Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
- Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.
- Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.
- Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
- Support the full leadership cadence by owning agendas, note-taking, action tracking, and follow-through.
- Build and continuously improve systems, templates, and processes that enhance executive productivity.
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
- Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
What We're Looking For
- Exceptional calendar management, prioritization, and organizational skills.
- Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.
- Demonstrated judgment, professionalism, and ability to handle confidential information.
- Excellent project management skills: you keep things moving, even without explicit direction.
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
Nice to Have
- Background in startups, healthcare, technology, or complex operational environments.
Team & Environment
You'll report directly to the Co-founder and Chief Product Officer.
Work Mode
This role operates in a local-country work mode. The position is open to candidates located in the United States.
Solace is an equal opportunity employer.
