GeeksOnSite is looking for a dedicated Executive Assistant to act as the right hand to the President. You will ensure their schedule, travel, deliverables, and communications are managed with precision and professionalism within our high-performance, fast-growing environment.
What You'll Do
- Manage the President’s calendar, meetings, time blocking, and daily priorities.
- Coordinate domestic and international travel, including itineraries, booking, documentation, and changes.
- Organize emails, messages, and tasks; flag urgent items and ensure timely follow-ups.
- Prepare agendas, briefing notes, presentations, and recap reports.
- Track deadlines, deliverables, and project milestones across multiple businesses.
- Ensure accountability by following up with internal teams and external partners.
- Serve as a professional communication filter and liaison, representing the President.
- Maintain organized digital files, documentation, and records.
- Create, improve, and enforce workflows to remove friction and prevent mistakes.
- Support with vendor coordination, signatures, approvals, and policy documentation.
- Assist with coordination of personal tasks and administrative support.
What We're Looking For
- Proven experience supporting Presidents, CEOs, Founders, or high-level executives.
- Strong experience with international and domestic travel booking and documentation.
- Proven long-tenure and reliability in previous roles, demonstrating stability and commitment.
- Experience in fast-paced, high-expectation environments.
- Extremely detail-oriented with a high sense of urgency and ownership.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with maturity and discretion.
- Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar, Gmail).
- Tech-savvy and comfortable learning new tools quickly.
- Must have lived and/or worked in the United States for at least 2 years.
- Advanced English - C1 level required (written and verbal).
- High cultural awareness and professionalism.
Technical Stack
- Google Workspace (Drive, Docs, Sheets, Calendar, Gmail)
Team & Environment
You will report directly to the President of Otte Polo Group. Our culture is high-performance and fast-growing, operating with urgency, precision, and a strong commitment to operational excellence.
Benefits & Compensation
- Opportunity to work closely with executive leadership.
- Dynamic and entrepreneurial work environment.
- Potential for role expansion based on performance and growth.
Work Mode
This role is remote within Latin America, with a preferred location in Medellín, Colombia.
GeeksOnSite is an equal opportunity employer.
