Pearl Talent is hiring an Executive Assistant (EG001) to serve as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This is a high-trust, high-autonomy role designed for someone who excels at solving operational challenges and has the potential to scale into Chief-of-Staff–level responsibilities.
What You'll Do
- Manage executive calendars, inboxes, and priorities to ensure maximum productivity with an aim for inbox zero.
- Draft, proof, and send professional internal and external communications on behalf of leadership.
- Prepare meeting briefs, agendas, and follow-ups to ensure executives are always context-ready.
- Coordinate meetings with internal and external stakeholders across multiple time zones.
- Manage task lists and close 90%+ of delegated items within 48 hours.
- Track deadlines, commitments, and action items to ensure timely execution.
- Maintain proactive oversight of ongoing projects to ensure on-time delivery.
- Maintain dashboards and documentation in Notion, Asana, and other internal tools.
- Create, update, and refine SOPs to improve consistency and operational efficiency.
- Build structure around recurring workflows through automation and process mapping.
- Monitor task completion and reduce recurring errors or missed deadlines.
- Streamline recurring workflows and support cross-functional operational processes.
- Facilitate team communication, shared workspaces, and progress tracking systems.
- Support operations including vendor coordination and task management.
- Own complex calendar management including internal meetings, external calls, and priority-based scheduling.
- Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries.
- Handle inbox triage: flag urgent messages, draft replies, file emails, and ensure nothing slips through.
- Support legal and administrative documentation (routing forms, signatures, deadline tracking).
- Coordinate personal appointments, reservations, and occasional household/vendor support as needed.
- Protect executive time by managing schedule conflicts and ensuring adequate focus time.
- Conduct industry, competitor, and market research to support executive decision-making.
- Compile concise briefs, summaries, and actionable insights from research.
- Manage internal communications such as weekly team updates and stakeholder notes.
- Research new tools and AI automations to improve operational speed and accuracy.
- Support reporting on performance metrics, market trends, and strategic opportunities.
- Identify potential issues early and propose proactive solutions.
- Assist with special projects including light due diligence and business development initiatives.
What We're Looking For
- Excellent English communication skills.
Technical Stack
- Notion
- Asana
Team & Environment
You will support founders, CEOs, and senior leadership teams, acting as a key operational partner.
Work Mode
This is a fully remote, global position open to candidates in the Philippines, LATAM, South Africa, Kenya, and other remote regions.
Pearl Talent is an equal opportunity employer.
