Hire Overseas is hiring an Executive Assistant to provide strategic executive support and stakeholder coordination for an asset management firm in Brazil. You'll manage complex calendars, facilitate high-stakes meetings, and streamline operations in a fast-paced financial environment, working directly with teams managing significant portfolios.
What You'll Do
- Prioritize and manage the executive’s inbox with strategic filtering.
- Coordinate complex calendars across multiple time zones and stakeholders.
- Schedule and reschedule meetings with investors, clients, and team members.
- Serve as the primary point of contact between executives and key stakeholders.
- Draft professional correspondence and investor communications.
- Manage Slack channels and ensure timely response to critical messages.
- Prepare detailed meeting agendas and briefing materials.
- Send pre-meeting reminders with action items and expectations.
- Follow up post-meeting with accountability summaries and next steps.
- Streamline daily operations and eliminate inefficiencies.
- Create and maintain standard operating procedures.
- Anticipate needs and proactively address potential roadblocks.
What We're Looking For
- 3+ years of experience supporting executives in financial services, asset management, or a similar high-stakes environment.
- Deep understanding of confidentiality and discretion required in financial settings.
- Excellent written and verbal communication skills.
- Strong organizational abilities with attention to detail.
- Proactive problem-solver who anticipates needs.
- Comfortable working with sensitive financial information.
Nice to Have
- RIA Compliance Knowledge - Understanding of regulated investment advisor requirements.
- Newsletter Creation - Design and distribute client updates and market insights.
- LinkedIn Management - Maintain executive profiles and engagement.
- Remote Event Coordination - Plan and execute virtual client events and webinars.
- Investor Updates - Assist with quarterly reports and investor communications.
- Content & Social Media - Basic content creation and social media oversight.
Benefits & Compensation
- Paid in USD every 15th & 30th of the month.
- Up to 14 days of Paid Time Off per year.
- Flexible holiday observance based on your location.
- 100% remote – work from anywhere.
- Direct exposure to asset management and investment operations.
- Work with a results-driven team managing significant financial portfolios.
Work Mode
This is a global, 100% remote position.